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WWD screencast: How to use Google Calendar appointment slots

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Google (s goog) has rolled out appointment slots, a useful new feature for Google Calendar that allows users to publish available appointment times on a publicly available calendar that other users can then book. For example, a manager could use appointment slots to indicate available times for meetings with team members.

Appointment slots are shown on a booking page, which you can embed on a website or share with colleagues or clients. People visiting that page will then have their own personal calendar overlaid over the available appointment slots and can click to book a time; a shared calendar event is then created for both users.

Here’s a short screencast showing how to set up appointment slots and how the booking process works:

Google Calendar’s appointment slots are easy to use and should greatly streamline the process of booking appointments, eliminating email back-and-forth. However, unlike dedicated meeting scheduling tools like TimeTrade, Tungle and Setster, which also offer this kind of appointment-booking functionality but only require the person advertising their availability to sign up for the app, Google’s feature requires both the person broadcasting their availability and the person booking the appointment to use Google Calendar. So while appointment slots will probably be very useful within companies where everyone is using Google Apps, it’s not going to be suitable for, say, a personal trainer offering appointment bookings on a publicly accessible website.

Note: While I have access to the appointment slots feature on my Google Apps account, I don’t yet see it on my personal Google Calendar, so it may be that it hasn’t been rolled out to all users yet.

2 Responses to “WWD screencast: How to use Google Calendar appointment slots”

  1. This is a great addition in Google Calendar. Google Calendar is a free tool for organizing and for time management. Though it may have limitations as the author mentioned, it can be a great tool for businesses, business people and consultants to manage their availability and for their clients to be informed of their schedules and to place bookings.

    Once this feature is rolled out, Google has made another mark in its quest to help busy people in time management and even in getting and accommodating their time for clients and subordinates.

  2. Nice post Simon.

    This is great news for our market. Here at, we have been working directly with Google for some time now and this will allow for a tighter integration of our platform.

    What is great to see is Google recognize that online appointments and calendaring are an essential part of business. We are looking forward to seeing how the new “appointment slots” and the API behind its application can be used to enhance our user experience.

    Edward Lujan