One of the problems with collaborating with colleagues or clients in multiple time zones is figuring out a suitable time to hold meetings. There are several web apps that can help; I outlined a few time zone tools here. In the past, I’ve mainly used Timeanddate.com’s World Clock Meeting Planner app. While it works well, the design is functional and adjusting meeting parameters like dates and time zones can be very clunky. Enter Word Time Buddy, a dynamic free app that makes selecting an appropriate meeting time easy.
When you first visit the site, it will present a grid showing the time in your current location, Sydney and Tokyo. Adding more locations is just a matter of typing city, country or time zone names into the text box at the top. You can adjust the date shown by using the calendar. (When using time zone conversion tools, it’s important to always input the correct date to account for unexpected daylight saving time changes — I’ve been caught out by that in the past!) Locations can be reordered on the page by dragging and dropping them, and deleted at the click of a button.
You can select a time by moving the black rectangle shown in the screenshot above; you can drag to select meetings lasting longer than one hour. Clicking the mouse then highlights your selection, as shown in the screenshot below.
You can then click a button to be given a unique URL to share with meeting participants that lists the meeting time in all the selected locations. It’s nicely designed app that’s a joy to use, which is not something you might expect to say about a time zone converter. It’s much more intuitive than Timeanddate.com’s app, and while it’s probably not quite as pretty as Every Time Zone, it’s more useful. Recommended.