I’ve worked in companies that made it really easy to be a web worker and in companies where it was very difficult to work remotely outside of the corporate office. In one small startup, I was the only remote employee, so they would frequently forget to call me for scheduled meetings, and it was difficult to stay in touch with decisions that were being made in office hallways. On the other hand, I’ve also worked for companies that treat everyone like a web worker, which levels the playing field for everyone: people working in the corporate office, remote offices or at home.
Great companies make it easy for employees to do their jobs, whether they have a cubicle in the corporate headquarters, work out of a remote office or work from their home. By giving everyone remote participation options, you make everyone more productive. Here are a few ways that companies can treat everyone like a web worker.
Meetings With Remote Attendance Options
At the company I work for now, many meetings are scheduled without booking a conference room, and almost every meeting has a way for people to attend remotely. We have audio conference numbers where people can call into the meetings, and if there are any presentation materials, those are usually sent out over email or posted online in advance of the meeting.
When you schedule all of your meetings this way, you give people the flexibility to attend from wherever they happen to be working. It’s not just great for web workers, but also for people who are traveling and participants who work in other offices. By giving everyone this option, you can make sure that people can participate without any extra hassle.
Instant Messaging Made Easy
One of the benefits of working in the office is that you can swing by someone’s cube to ask a quick or urgent question, but IM can also serve this need if you make it easy for team members to find each other on IM. We have a corporate chat system where you can search by name and get connected to anyone in the company. Smaller companies or teams can use chat programs that automatically add team members to a group in your IM account, which gives employees a fast way to contact anyone on the team without having to exchange IM credentials in advance.
Another option is use a group chat application or IRC channels for team members to chat as a group. This is a great complement to regular one-to-one IM and is especially useful for getting answers to general questions that many different people could answer, depending on who has a little extra time to answer it. Group chats are also a great way to collaborate on a difficult problem or brainstorm solutions, and they can serve as a “virtual water cooler” where people can chat about almost any topic.
Like remote meeting attendance, using IM tools also lowers the barriers to working remotely, giving everyone the same opportunities to stay in touch with colleagues informally.
Online Collaboration Tools
Treating your company like an online community with a variety of online collaboration tools makes it much easier for both web workers and people in the corporate office to find information and communicate with team members.
I worked in one company where there was no corporate intranet; instead, we had an internal community with wiki documents, forums for discussion, and blogs. It was a great way to keep in touch with other team members and people across the company. People blogged about business trips, relevant industry news and anything else they wanted to share with the rest of the team. We used the discussions to talk about everything from which snacks we should have in the break room to larger strategic topics where anyone could weigh in with an opinion before a decision was made. The wiki documents were used to share information about everything from human resources policies to instructions for using corporate software. Regardless of any particular physical location, this gave everyone the same opportunities to collaborate with the rest of the team on equal footing.
What else can companies do to make it easier for remote web workers?
Related GigaOM Pro content (sub. req.): Enabling the Web Work Revolution