A Procedure List Can Make Sure You Get Things Done


procedure 3x5If you’re into pen-and-paper productivity, Daryl Furuyama over at WhiteHatBlackBox has produced this neat numbered procedure list for recording recurring tasks. Daryl uses the example of cleaning the bathroom, but you could use it to record any work-related task, too, like your weekly backup or a client handover. By recording recurring procedures, you can keep your to-do list tidy and simple (you only need to note the name of the procedure, not all of the steps that make it up), and make sure you complete the task correctly.

Once you’ve recorded the procedure, keep the it in a binder, so you can refer back to it whenever you’re doing the task, and never need to worry that you might be missing steps or doing them in the wrong order.

Daryl has kindly made the list available as a 3 x 5, 300 ppi PNG, so you can download it, print it out and start using it today.

Share your pen-and-paper productivity tips below.

(via Lifehacker)



I loved this! It’s really amazing. Actually I used to do this all the time, but in a plain post-it. Now it will look nicer.

This technique is great for routines also. E.g.: every morning I need to take a bath, put some make up (I’m a girl!) and take my medicine. I pin this list to my bathroom mirror and try to keep in track. I also use this technique for things like putting a wordpress blog online, or checking my social media life, etc.


Rebecca Quinn

Thanks for sharing! Written processes are so useful in business and most solo-entrepreneurs don’t take the time to write them. Once written they can actually save time. They can be very simple lists, like this procedure list, or more complicated procedures complete with flow charts.

To get started writing simple systems take a look at your basic business processes: How do you find customers? How do you convert prospects to clients? What steps do you take to bring a new client onboard? What must you do each day, week, month for your clients?

Other benefits of written processes include the chance to improve upon the process, you create a more professional business, and written instructions give you the opportunity to delegate the task to someone else! Great post!

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