Streamline Your Gmail With the "Send & Archive" Button

7 Comments

I love Gmail (s goog). With it I can flag emails and sort my mail into folders, have multiple email accounts forwarded to one Gmail account, and it has great calendar and map integration. I have my email with me wherever I go: I can check it on my iPhone (s aapl), on my MacBook Air, or on a friend’s computer. I also have elaborate auto filtering and tagging systems set up to make sure all my client emails stay sorted. Oh, did I mention offline mode? I can have all my emails downloaded to my computer so I can see them even when I am not online.

Recently I discovered a new Labs feature that makes me love Gmail even more: the “Send & Archive” button.

I rely on email as my main line of communication with my clients, and I have a whole system worked out. I use my inbox like a to-do list. Clients email me tasks, and as I complete them, I move the message out of my inbox. Whatever remains in my inbox are the tasks that I need to complete; the goal is to have an empty inbox.

My old method was to reply to emails and then manually move them out of  my inbox with the “Archive” button, a laborious two-step process. That was until I discovered the “Send & Archive” button! Now I just click one button to send my response and archive the email out of my inbox.

To enable “Send & Archive”:

  1. Click on the “labs” beaker
    2009-05-01_1946
  2. Scroll down to the “Send & Archive” feature and click the “Enable” radio button2009-05-01_1949
  3. Click “Save Changes”

Now when you compose messages you will have a fancy “Send & Archive” button seated very nicely right next to your now-archaic “Send” button.

2009-05-01_1951

I hope this method helps keep you organized. As a freelancer, I am often juggling multiple projects and like to make my life as simple and streamlined as possible.

What Labs features do you use to streamline Gmail?

7 Comments

Rose

Just started using gmail. Do you know if there is a way to Flag emails for follow up. We were using Lotus Notes (horrible) but I was able to flag an email for follow up on a certain date and then it would email me on that date and tell me to follow up. That way it wasn’t in my inbox and I didn’t have to worry about it. Does Gmail have anything like this? I’m totally floundering!

Any help would be great!

Scott Blitstein

I love this feature.

I have to be careful about replying and archiving things with a follow up task before I add it to my to do list though – once it leaves my inbox it’s gone for sure.

SB

Comments are closed.