Easy Efficiency Boosts for MS Outlook

Are you a Microsoft Outlook user? Many people are simply because IT departments require them to be. If you live in Outlook all day, you can greatly improve your efficiency and save time by reviewing some simple tips. In this post, I’ll round up some useful ones.

From E-Mail to Contact. If you want to save the person who sent you an e-mail as a contact, with the e-mail open right-click on the person’s name in the From field and select Add to Contacts. Especially if you delete e-mails frequently or haphazardly, this can ensure that your contact list stays organized.


Check Me. Have any problems in the spelling department? You can easily have Outlook check your spelling in all outgoing messages. Just click on the Tools menu, click on Options, and select Always check spelling before sending.

Fast Delete. If you’re like most Outlook users, you send messages that you want to delete to your Deleted Items folder, then empty the folder—a process consisting of several steps. You can get the job done in one step. Just hold down the Shift key and hit Delete. Outlook will ask you on the fly if you want to permanently delete the message. If you have several messages selected it works the same way.

Fast Undelete. Want to make a message you have deleted reappear in an instant? Hold down the Ctrl key and press the Z key for Ctrl-Z if you have just deleted the message, and it will reappear.

Sync GMail. Do you use Outlook and GMail? If so, definitely get a hold of Google’s Calendar Sync application. It does a totally seamless job of keeping both your calendars updated.

Do you know of any good Outlook tips or applications?

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