Setting up Mail to access your GMail account.


I received an email from Charles Pazos this past weekend asking how to set up Mail to check your GMail account. Here you go, Charles.

From Google’s help page :

Open Apple Mail.
Click ‘Mail,’ and select ‘Preferences…’

Open the ‘Accounts’ tab, and click the plus sign (+) along the bottom to add a new account.

Enter ‘’ in the ‘Incoming Mail Server:’ field.
Enter your Gmail username (including ‘’) in the ‘User Name:’ field.
Enter your Gmail password in the ‘Password:’ field.

Select ‘Add Server…’ from the pop-up labeled ‘Outgoing Mail Server,’ and enter ‘’ in the ‘Outgoing Mail Server:’ field.
Enter ‘587’ in the ‘Server port:’ field.

Check the box next to ‘Use Secure Sockets Layer (SSL).’
Select ‘Password’ next to ‘Authentication:’ and enter your Gmail username (including ‘ and Gmail password.
Click ‘OK.’
Click ‘Advanced’ and check the box next to ‘Use SSL.’ (The port changes to ‘995.’)


I’ve followed these directions for my two machines that I’ve set up GMail on, and had no problems. Good luck!



I am currently using hotmail, but notice that many people use Gmail now. I am not a computer freak and hence needs to know how to set up a Gmail account. I could not find therequired link on this page. Please email me instructions to my hotmail account



Regarding a Gmail pop3 delay- It does seem to be the case that mail arriving in your gmail webmail is there sometimes days before it is downloadable via pop3 – and yes I have configured my mail client correctly ;) Interesting point is that if you jump back into your gmail settings and select the “download all messages”(or some such) option the new mail (and sadly any old mail) is immediatley retrievable. – Looks like the issue has been raised though – see this entry in the google groups section: “”

Im a linux user not a mac user so I cant comment on Apple Mail – but everything used to work great on Evolution and Mozilla-Thunderbird.. (but now with the delay of course)


Thanks to those who have sent responses on configuring the GMail end of things.
Unfortunately I had already done that.
I can now see that I have 435 messages waiting for me on my GMail account, but Apple Mail will download maybe 5 of them at a time. To make this happen I have to manually click on “Get Mail” – sometimes several times per download. At this rate I may get everything downloaded by…Christmas.
Any other suggestions?


Try to use Opera, is much fast client and there is a lot of possibilityes

Thusitha Gajanayake

I found the way. It works perfect on Mac.
Open the link
Follow carefully all instruction

Log in to your Gmail account.
Click ‘Settings’ at the top of any Gmail page.
Click ‘Forwarding and POP’ in the orange ‘Mail Settings’ box.
Select ‘Enable POP for all mail’ or ‘Enable POP for mail that arrives from now on.’
Choose the action you’d like your Gmail messages to take after they are accessed with POP.
Configure your POP client* and click ‘Save Changes


Gmail won’t download at all ? I’ve been successfully using Apple Mail to download from my Gmail account – but over the last couple of days the process has dragged to a complete halt. I tell Apple Mail to “Get Mail” – the messages displayed then show that my password has been sent and that Mail is “preparing to receive messages.” This message remains for +/- 30 seconds, while the little wheel spins on the right side of the screen, and then — nothing. The process either has timed out, or errored out, or something – but no mail is downloaded. Once in a while it will say “Dowloading X out of 163 messages” – but it never downloads more than a few at a time. I can view my Gmail account via the web and see that there are a couple hundred messages there for me – but it seems like they never will download.
Can anyone offer any suggestions? My account is configured exactly as specified at the beginning of this thread.


Hello all, I’m also trying to get my Entourage 2004 mail system up and running and have had no problem setting up my Hotmail account or my university account, but I don’t understand how to get access to my Yahoo account.

Alex how did you enable POP access in your Yahoo options? I see there are various ways to access things if you are using Outlook, did you do it through these options since you are using the Outlook system? I wonder if they have any settings for Entourage??


Hey guys, it seems like i’m still running into the same problems with my Mac Mail as well. I have set it up to recieve gmail and it asks me to enter my password, than it keeps rejecting it just like previously mentioned. Anybody have ideas??? And is there a way to setup hotmail as well?


You don’t need a paying account for yahoo pop access at all. I have a free yahoo mail account and i can access it through Outlook 2003 with no problems (after setting the outbound port to 587). You just gotta go into the mail options at and enable the pop access …..

Bald Man

Georgia, I get this every now and then on one of our three family accounts. I don’t know what the issue is, but it seems to self-resolve. (Most of the ideas that I’ve heard are something like server congestion, perhaps at the gmail end.)


I’m trying to send my gmail to my apple mail. It won’t seem to work. Everything is set up correctly but it keeps telling me my password is wrong… any ideas?


Hi guys, how do i set up my hotmail account to be retrieved in my “Mail” program on my mac? also what are the port settings for Yahoo and Hotmail?

e.g. for Gmail:

MTP: Port 587, with “Use Secure Sockets Layer” checked.
POP: Under the Advanced tab, set it for Port 995 and make sure “Use SSL” is checked.

do you know where i can find out yahoo and hotmail’s port numbers?


Bald Man

Everything was set up correctly, but for some reason gmail didn’t want to send things right away. The messages were delivered a couple days later.

Erin Butler

I just bought this mac…and i dont have a .mac account. I have highspeed internet access and i have always used hotmail or gmail. Can I use mail without getting a .mac account? Or does this just not work wihtout paying extra to use mail, either through .mac or gmail or hotmail?

Rich Trouton

Thusitha and Bald Man,

The main thing I can think of is to double-check the ports that you’re using.

SMTP: Port 587, with “Use Secure Sockets Layer” checked.
POP: Under the Advanced tab, set it for Port 995 and make sure “Use SSL” is checked.

Bald Man

I’ll echo T.G. and take it one further. I have three user accounts on my Mac: one for me, one for my wife, and one for my daughter. All of us have gmail accounts, which I want to manage with Mail. My account works fine, both sending and receiving. My wife’s works fine. My daughter’s, however, will only receive mail. Whenever I attempt to send a message I get:

The SMTP server “” rejected the password for user “”

Please re-enter your password, or cancel.


Thusitha Gajanayake

I followed the instruction to set gmail into mail. But each time it asks the passord and then when enter password, the message comes saying password rejected ?

Any ideas ?


thank Josh and Rich for your responses.
Actually I am a paying yahoo member, having their “mail plus” service. So I’d be grateful to hear from others who have actually set up Yahoo and Mail to talk to each other!
I’ve trying to set up mail to send through my yahoo account, but with no luck. I keep getting an Error message saying that the message could not be appended to the Outbox. I’ve tried to follow the instructions on Yahoo about setting up Mail, but they don’t really support Mac setup. Here’s what I’ve got:
account type: POP
incoming Mail server:
user id and password: mine
Outgoing Mail Server (SMTP):
server port: 25
SSL is unchecked
authentification: none (though I also tried it with my user id and password typed in.

still, I can’t use Mail to send messages! I keept getting that Outbox error! Also, mail coming in to Yahoo, never gets to Mail, though I don’t really care about that….

Rich Trouton


Since the mailto: links prompt for your default email program to open a new email compose window, rather than allowing you to open a specific webpage, the best way that I can think of to solve your problem is to upgrade your Yahoo account to a paid account, which will then allow you to have POP access, like Josh mentions. You can then set up Mail to use your Yahoo account to send and receive your email using Apple’s Mail.

Josh Pigford

Hillel, I believe you must have a Yahoo “Pro” account or whatever their pay service is, to be able to have any sort of POP interaction with your Yahoo account.


All I want to do is set my “MAIL” so that it will send mail through my yahoo mail account. I’m perfectly happy using yahoo to manage my mail. But everytime I click on a mail address on the internet (mailto: etc…) it opens up “MAIL” . I’d like to be able to actually compose the message using MAIL and send it out through my yahoo account. But when I do this, I get a message saying, Error! Message could not be appended to the Outbox. and it doesn’t send it! Any ideas for a fix, or how I can make yahoo mail, not Aplle “Mail”, open when I click on a mailto address ??


try going to Mail preferences, under accounts click the arrow menu to the right of your outgoing mail server – SMTP – there will be the option to ‘edit server list’, select this go to Advanced and check that your password has been entered there. I spent hours with the same problem as you are having and found my password blank – now all fine,
good luck


I am to eventually download it, but it could take several hours from when I can see it in on the web version of Gmail until I can access it on my Client (even after clicking on “get mail now”).

I don’t have this problem with my .Mac or my Yahoo accounts… just Gmail. Very strange.

Rich Trouton


Are you able to download your GMail mail, only with a delay between the time it shows up in the webmail and when you’re able to download it into your Mail client? Or is it not downloading period?


I’ve followed the steps but a weird thing keeps happening. I’ll click on get mail and it won’t pull down the new mail I have on my Gmail account. I can see the new mail using my normal Gmail account, it just isn’t being pulled down right away into my Apple Mail client.

Any ideas?


Can you do the same for yahoo at all? only i have about four yahoo accounts that i want to bring together, but for some bizzare reason entourage doesn’t want to let me – only letting me on one of my yahoo accounts, and my hotmail account. So can you show the instructions for using mail with a yahoo account?


You must also remember to turn on POP3 in Gmail’s Preferences if it isn’t already.

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