Update: The video is in, but it doesn’t live up to our expectations. Like something out of a ’50s sci-fi movie (with a little Kubrick thrown in), tomorrow NASA is going to BOMB THE MOON. Nothing more awesome will happen this year, and you can watch […] Read more »
As I noted over at TheAppleBlog, Google has turned on push for Gmail on the iPhone. That means that your incoming messages will be pushed from the Google servers to your phone, instead of your phone having to call in periodically to check for new mail. […] Read more »
Oh, MobileMe, how will you deal with this latest threat to your iPhone feature dominance? First it was improved Exchange support, and now it’s push Gmail using Google Sync. Remember Google Sync? It’s the service from Google which allows you to synchronize your contacts and calendar […] Read more »
“Cloud computing” has easily replaced “Web 2.0” as the current trendy buzzword. The state of California is even turning to it for government systems. I have to say, however, that I have serious reservations about heavily implementing cloud computing in my own work flow. I believe […] Read more »
Gist, a free web service that provides a snapshot of information about your email contacts, is publicly launching in beta today. The web service pulls information about email contacts and the companies they work for from around 50,000 news sites and 20 million blogs and is […] Read more »
Brad Garlinghouse, formerly a senior vice president at Yahoo, is joining AOL as its president of Internet and Mobile Communications, which includes AOL’s e-mail and instant messaging. He will be heading up AOL’s Silicon Valley operations in Mountain View and will be responsible for AOL Ventures […] Read more »
It may have only lasted 100 minutes, but the Great Gmail Outage of last week generated discussion that endured for days. It started with panic attacks on Twitter and took some bizarre turns, such as sparking talk of lawsuits. But in the end, the fact of […] Read more »
I really like Google Tasks. It’s free, easy to use, and well integrated with Gmail and Google Calendar, yet it’s flexible enough that it can be adapted for use as part of a Getting Things Done (GTD) system. Unlike many web apps, it has some very […] Read more »
The last in our set of three users surveys, TheAppleBlog wants to know a little bit more about your habits at work. The results of these surveys will be used to craft our 2010 Media Kit for potential sponsors. Take our quick survey and be entered […] Read more »
As announced on the Gmail Blog, the folks at Google have added an important update to Gmail: mail and contact import features for everyone. Somewhat annoyingly, these features were previously available for newly created Gmail accounts, but were not available for the many of us who […] Read more »
Media player maker ARCHOS has confirmed a Sept. 15 event at which it will launch its 5-inch Android device. The ARCHOS 5 Internet Tablet, which has been rumored for some time, is expected to have a Cortex CPU powering a 5-inch touchscreen. ARCHOS has previously stated […] Read more »
James over at jkOnTheRun has an excellent post describing his custom Gmail setup, which enables him to make the best use of his screen real estate. Like many web workers, James spends a large part of his day working with Gmail — it’s the one app […] Read more »
A new iPhone app called reMail gives iPhone users the email archive search functionality available in applications like Gmail and Outlook. reMail is priced at $4.99 until September 1st ($9.99 after that date). The creator of reMail is Gabor Cselle, who has previously worked on Gmail […] Read more »
Like many web workers, I store a lot of information in the cloud. It’s great to have my data, my contacts and even my files accessible from anywhere I’m working, but there’s also something of a risk with having all of my data stored elsewhere, because […] Read more »
I’ve been using Google Voice since it was GrandCentral, and have been quite impressed. But it’s still in beta, and while invitations to the beta are finally becoming available, I understand that they’re still hard to come by. 3jam is billing itself as an alternative to […] Read more »
Up until yesterday, one of the really annoying things about Gmail was that if you wanted to use it to send email from an address other than your Gmail address (a company email address, say), it would add your Gmail address into the Sender header in […] Read more »
Recently, I wrote about WatchDox, the security application that allows you to secure and track the documents you send online. The company behind the app, Confidela, has just moved the app to a fee-based model (free accounts are no longer available). As of this week, you […] Read more »
Content owners are looking beyond straight-up advertisements and product placements. One opportunity lies in the ability to immediately sell products seen in video content. To that end, startup Clikthrough has just raised $1 million for its interactive clickable video efforts. Clikthrough is an interactive video platform […] Read more »
Without realizing it, you are a guinea pig for Google’s engineers. Gmail uses a slightly different shade of blue for its links — this one, #2A5DB0 — than the main Google search page, which uses #2200CC. Google’s engineers wondered if the difference in link color would […] Read more »
One of the only reasons I’ve stuck it out with my MobileMe account, despite numerous quirks, annoyances and outright failures, is push email. For the iPhone to be useful to me as a business device, I need it to keep me up to date on my […] Read more »
I use a lot of Google’s applications to stay organized and productive, but I’m especially fond of Gmail. In its standard form, it’s a fine email client that makes it easy to stay on top of that mountain of email, but with a little customization you can use it to become even more efficient. Here are six super ways to send Gmail into productivity overdrive.
#1: Use super stars.
You know how Gmail has the standard Gmail star? Now you can make it a super star! Enable Superstars within Labs under Settings. Once enabled, you can select the super stars you’d like to use by dragging and dropping them within the General tab under Settings.
Here are a few examples of how I use super stars.
I use the red and yellow exclamation points to mark items that (a) are work-related and (b) require some action on my part (red indicates something more pressing than yellow). I use the purple question mark for pending payments, deposits, and other things I’m waiting for.
#2: Use search.
I don’t really use folders (or labels) in Gmail, only because the search functionality is so easy to use. If I need to find something related to a particular client, I just type the client’s name and find it that way.
The advanced search functionality allows you to search within a date range (say within a month of a particular date), so finding a particular email is generally pretty easy and requires a lot less upkeep than folders (unless you set up filters to maintain this for you).
The best tip for searching is to use very specific search terms. If you can remember a particular phrase, name, or keyword that was used and the approximate date it was emailed (say the month of June), you’ll reduce your search results tremendously, making it even faster to locate information. Read more »
It’s the weekend, people, so prime your downloading finger and get ready to make good use of it as I guide you through the latest picks from the App Store. Thanks to the release of OS 3.0 and the iPhone 3GS, there’s been a constant stream […] Read more »
I use multiple computers throughout the workday and am always using Gmail. Sometimes, when I am in a hurry, I jump up from the computer and forget to log out of my Gmail. Usually I can just head back to the workstation to log myself out, […] Read more »
Google Voice wants to be your phone manager, SMS and voicemail provider. The service is rumored to be almost ready for public access. Google Voice germinated after Google acquired GrandCentral almost two years ago. The service was relaunched earlier this year as a private beta for […] Read more »
I was recently introduced to Gmail aliases and am loving them. With aliases, you can receive email messages at “email@example.com”. So if your email address is “firstname.lastname@example.org” you can receive mail at ”email@example.com” and it will still be delivered to your inbox. Why would you want to do […] Read more »
Google announced that it has made some changes to Gmail Contacts, increasing the number of fields that it supports to be more in line with those commonly found in other contact managers. Until these changes, announced yesterday, Gmail Contacts was quite limited in the number of […] Read more »
As web workers, we are often asked to help friends and relatives fix computer problems. For me, the majority of these problems seem to be related to email. It’s ironic, as email is now less popular than social networks. So why is email such a hassle? […] Read more »
Sometimes doing things via web apps is great. Everything is in one place: your browser. Even so, sometimes having everything in one place isn’t ideal. A browser crash could kill all of your work, not just one component, and it can be harder to keep your […] Read more »
Sitting here scanning my email, I shake my head at the worthless information I see in many “From” and “Subject” lines. Not only do the poor choices I see make it harder to figure out what’s in the emails without opening them, but also the senders are risking the recipients skipping their messages altogether.
The following are examples of what not to do. Read more »
After reading Aliza’s post about how she organizes her email, my biggest piece of advice in using Gmail is to embrace the organizational chaos. I’ve been using Gmail for over three years, and I use it as my primary email. I have a dozen or so […] Read more »
The growth of location-based services (LBS) makers perfect sense, given how much potential they provide to the end user. Having a phone or computer that can determine where you are and provide thoughtful information based on what’s nearby can be leveraged in ways that are only […] Read more »
With the help of a friend who already successfully completed the process, I managed to install OS X on my new Dell Mini 9. This was my first and, hopefully, my last Dell purchase. Sorry, Apple. I became too curious. Everyone appeared to love their hackintosh […] Read more »
I’m a freak about staying organized — and that includes having an email process complete with filters and rules. However, the new messages in my inbox quadrupled as I plunged deeper into the world of Twitter, Facebook, LinkedIn and other social networks. This was manageable until […] Read more »
Twitter is has become a crucial part of my online life: I use it for my personal brand management, as a news source, and as a resource for answering any questions I might have. When I’m on the go, I use the popular Twitter client Tweetie […] Read more »
I love Gmail. With it I can flag emails and sort my mail into folders, have multiple email accounts forwarded to one Gmail account, and it has great calendar and map integration. I have my email with me wherever I go: I can check it on […] Read more »
With the global economy still moribund, tools and services that help you find leads and extract more value from your existing business contacts can only be welcome. LinkedIn has become the online resume repository of choice and helps curate an individual’s professional network, but how to […] Read more »
You’ve undoubtedly heard about the new Gmail for iPhone web app by now — but is it worth switching from the native iPhone Mail application? Lifehacker has posted an interesting comparison of features available in the new Gmail web app client vs. the native client, and […] Read more »
YippieMove, a nifty email account transferring service that we’ve covered previously, has just been significantly updated. The web app transfers emails sitting in an old email account — like that Hotmail AOL account that’s gathering dust, but still has emails that you’d like to keep — […] Read more »
Yesterday, Google dropped a number of updates and improvements for their web-based Gmail and Calendar apps for the iPhone. A lot of the changes made are on the backend, so while you may not see a huge difference right away, you will likely notice snappier and […] Read more »
There is something almost too calculated about the YouTube Symphony Orchestra: a Chinese composer writing music for a Western-style symphony that draws its membership from a global community? But if you can get past the glaring PC-ness of the project, what awaits you is a sweet-natured […] Read more »