GigaOM » Collaboration

Singletasking Tip: Ditch the Big Bag, Go With the Sleeve

Darrell Etherington — Mon, 29 Jun 2009 23:00:30 +0000

We like stuff, it’s fair to say, and I only just said so earlier today, in fact. But like having multiple applications running at the same time, having lots of gadgets close at hand will unavoidably split your focus — which is a bad thing if you’re trying to do more singletasking like me, and less driving yourself insane doing 50 things at once.

So as part of my new program of simplification, I’m re-evaluating what kind of kit I roll with on a regular basis. My weapon of choice used to be a large, multi-pocket bag (or two) with ample room for my computer, camera, and countless other attendant knickknacks including portable hard drives, USB keys, and most recently, a small secondary screen for auxiliary tasks like monitoring Twitter or my IM client.

It’s nice to have everything at hand, but it also means that no matter what workspace I choose to occupy, I come complete with my own built-in tools for distraction and procrastination. I could, theoretically, be trying to get work done in a monk’s chamber and still have the attention span of a goldfish. So starting this week, the Big Bag is taking a much-deserved break, and the Laptop Sleeve with Handle and Shoulder Strap (or just sleeve, for short) is coming into its own.

Friends on the same path to webworking Zen recommended the approach, claiming that my back will thank me, in addition to my addled brain. And so far, I’m impressed with the effect the sleeve is having on both. All it has room for, basically, is my MacBook Pro, its power brick, an Airport Express, and my iPhone sync cable for Internet tethering. (I’m in Canada, where it’s officially supported.) I’m sure I could fit more in there if I wanted to, but I resist the urge.

Psychologically, it feels tremendously liberating to be professionally productive with such minimalist outfitting. I also have less travel restrictions and inconveniences to deal with since I’m carrying less and taking up little physical space. And I don’t have to worry so much about leaving something behind. All I have to do is make sure I stay on target when I boot up the MBP. Easier said then done.

Have you experimented with different kit arrangements when working remotely from locations away from your home office? What do you find to be your most effective on-the-go equipment configuration?

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How Do You Gear Up?

Darrell Etherington — Mon, 29 Jun 2009 18:00:48 +0000

I’m not gonna lie, a big reason that I like my current freelance tech blogging gig is the gear. But even if I wasn’t in this particular line of work, I’d still take an unnatural amount of interest in outfitting my office or workspace, regardless of whether it happens to be in my home or not. Computers, gadgets, office supplies, office furniture — these are the things that get me truly excited about doing my job, from the lowliest stapler to the most extravagantly outfitted desktop computer.

While just acquiring and setting up new gear is cause enough for celebration, better still is getting great deals on new work-related stuff. For instance, re-purposing an old SLR camera bag as the perfect clandestine portable HDD/DVD-RW/cable tote, or having Best Buy match the deep discount a much smaller competitor is offering on a 16GB SDHC card.

Gear-swapping via Craigslist or with friends and colleagues is another favorite pastime of mine. Through straight-up trades, I acquired my first film SLR camera (a Canon Rebel that’s still in great shape), a flatbed scanner with a special film/slide slot in the lid for archiving my parents’ extensive collection, and a Palm T|X that for a long time served as my go-to mobile device.

I’m curious about the hardware-sourcing habits of other similarly positioned freelancers. Do folks normally buy new, as might be expected from those who largely write about the cutting edge of remote working trends? Or is the preferred method to look for deals on gently used or refurbished goods in order to keep costs down and profit margins high? Personally, I find my own gear strategy to be a blend of both, though as a general rule it tends to lean strongly towards the new-and-shiny end of the spectrum — an approach much noted and frowned upon by my significant other.

Any and all tips, tricks, and strategies you have to share would be greatly appreciated, and maybe we can all save a few bucks in the process! So my question for you is, how do you manage your hardware/home office/tools and supplies acquisition process?

Image by SlipStreamJC from flickr

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Cyn.in: More Open Source Group Collaboration

Darrell Etherington — Wed, 31 Dec 2008 16:00:37 +0000

Last week I wrote an article about Liferay, an open source portal app. Today, I’ll be looking at another option, Cyn.in, from Cynapse, an enterprise software solution provider.

Cyn.in is an open source collaboration app, and as such only offers a portion of the functionality of Liferay, but those looking for a more pure collaboration platform, and not a full-fledged intranet, may find it more tailored to their specific needs.

Cyn.in is centralized software that collects all of your basic collaboration software, like blogs, wikis, discussion boards, etc. It also supports file sharing and repositories. I tried the live demo to get a sense of what Cyn.in has to offer, with a special focus on how it might compare to Liferay regarding my specific goal of using it to help organize and grow my collaborative writing blog.

The demo allows you to log in to an enterprise edition install of Cyn.in, using one of the dummy accounts they’ve set up for their demo corporations, Widgets Inc. Different accounts are attached to different levels of employee, from junior management to executives.

For my test run, I signed on using a Senior Managment account. Immediately, you’re greeted with a mind map which breaks down your company’s spaces and views. This map was an interactive flash element, which I found buggy and not necessarily intuitive. Cynapse does warn that performance might be unusual since many people could be logged on to the demo at the same time using the same accounts.

Underneath the mind map is a notification area, broken down into subsections. Here you can see all recent updates, your own items, view the boss’s blog and status log, and see recently active discussions. Overall, it feels a tad cluttered, but it’s a good snapshot of what’s going on across the company.

On the right-hand side of the screen, you have your personal control toolbar. From there, you can update your status, view/change your profile and preference, and log out of cyn.in. You can also subscribe to email notifications and view upcoming events. I’m still not entirely sure how the email subscription system works. It looks like you can subscribe to the content of whatever page you happen to be viewing, which, if true, would come in handy.

Creating spaces was easy enough. I created one called “Disaster Control”, to see what options were available. One nice feature was the ability to postpone the publication date of any particular space, so that you can plan project streams and lines of business that are not yet active beforehand, and have them go live automatically whenever others are meant to have access to them.

Building a wiki for the space was also not too much trouble, although I found it far less intuitive than Liferay’s interface. I had to create a new wiki page from the top menu in order to set a home page in the Disaster Recovery area. A simple link in the wiki tab would’ve made things a lot more clear.

Overall, Cyn.in seems like a fairly powerful tool, especially if your users are knowledgeable and experienced in customized enterprise collaboration software. It lacks the pick-up-and-play feel of Liferay, in my opinion, but does offer an SaaS option and an Enterprise license that takes all of the setup footwork out of the equation for you, if you’re looking to spend a good amount of cash. There’s also the free open source software, but you have to run it on your own server.

I’d recommend Cyn.in for consultants working with larger, established companies looking for an alternative to their current collaboration solution. DIYers on the other hand will probably want to stick with Liferay or something similar.

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