Comments on: Essential Tools and Tips for MS Outlook Efficiency

By: Jack Hellow

Jack Hellow — Thu, 06 Nov 2008 09:00:31 +0000

When it comes to mails I simply want to SEARCH. Period. I have 600k+ mails (and i think i am not alone on this).

Fancy stuff is nice and keeps me interested one or to days ;-) But I prefer a real world solution on this matter. Without powerful search options i am lost.
Lookout was perfect for that. Gladly I found http://www.Lookeen.net. Contra: Costs money. Pro: Gets the job done!

Jack

By: Denis

Denis — Sat, 15 Mar 2008 15:07:47 +0000

In our company we use ShareO tool to track Outlook tasks and share calendars. Quite simple and useful solution.

By: Xobni « Two cultures, one mind.

Xobni « Two cultures, one mind. — Thu, 13 Mar 2008 15:20:11 +0000

[...] Thanks again to the excellent Web Worker Daily article about Outlook efficiency to point me to something which could save me days of [...]

By: rohit

rohit — Thu, 13 Mar 2008 13:07:35 +0000

saw outlook on the desktop on lifehacker once. very convenient to use but i guess it requires .net framework

By: ZeddZull

ZeddZull — Wed, 12 Mar 2008 15:58:53 +0000

I use Google Desktop to index Outlook plus my Gmail and all of my other files.

Since my employer sets a very strict (and ridiculously low) limit on the size of my main Outlook file, I move all emails to an Outlook file on my local disk (we use Exchange). I archive regularly to regular Outlook archives and then backup those files on regular basis to my server. Since Google Desktop can index the archive files as well as the main file, I can easily search back as far as my archives go.

By: Bret Reece

Bret Reece — Wed, 12 Mar 2008 14:03:41 +0000

I use SpeedFiler from Claritude Software (www.claritude.com). It’s amazing. It totally changed the way I deal with e-mail. It makes it easy to file all of your messages very quickly. It even prompts for a location to save your outgoing messages. Filing messages in appropriate folders used to be something I dreaded. With SpeedFiler, it’s second nature. By the way, I’m not affiliated with them in any way. I’m just a delighted customer.

By: Marcel Janus

Marcel Janus — Wed, 12 Mar 2008 11:25:52 +0000

I use the Plaxo plugin with Outlook.

By: jan

jan — Wed, 12 Mar 2008 09:35:39 +0000

I use lookout as a search engine for outlook . While it works with old outlook versions without any problems you have to use some tricks to get it running for outlook 2007 (http://www.belshe.com/2007/12/06/how-to-install-lookout-on-outlook-2007/)

By: Frank Goertzen

Frank Goertzen — Wed, 12 Mar 2008 02:43:48 +0000

I will 2nd that Xobni recommendation. It's still in beta but I haven't noticed any issues and like Neil said blazing fast indexing + contact relationship tools.

By: Tim Howell

Tim Howell — Wed, 12 Mar 2008 01:13:52 +0000

Very few people use Outlook’s task management capabilities because they are very limited.

ActionThis has been designed to help teams manage their tasks more effectively, and combines an Outlook client with a powerful web application.

Tasks no longer get lost, people get reminded to get things done, and the team gets visibility over who’s doing what – it really helps teams to get things done.

It also works at a personal level, allowing you to work anywhere, and with reports that can be emailed to you daily, nothing falls through the cracks.

Find out more at http://www.actionthis.com/