Like other iPad applications, Pages is fast. Loading almost instantly, the first thing you’ll see is a Welcome document, ironically created in Pages itself. The My Documents is area where you’ll see all of your synced documents, accessible by flicking left or right. It seems like managing a large number of documents in this area could be cumbersome, so it will be interesting to see how Apple addresses this UI concern with future versions. There’s also options here for exporting documents to iWork.com or email, deleting documents and importing new documents.

Creating a new document is simple as well, though you are limited to 15 templates besides a blank document. I’m honestly surprised Apple hasn’t brought over the full arsenal of templates.

Navigating around Pages is quite simple. In portrait mode, you’ll have a menu bar across the top with quick access to My Documents, an Undo button as well as an Inspector, Media, Settings and a Full Screen option.

Cool Pages Tip: Tap and hold the Undo button to initiate a Redo.

Tapping the lighter colored bar beneath the toolbar will present you with a traditional ruler, justification options and options to make your type bold, italicized or underlined. Landscape mode is primarily used for creating content in your document, so the toolbar remains hidden.

The Inspector

The Inspector provides an additional method for adjusting alignment, support for columns (limited to 4) and line spacing (limited to quarter line increments). In this view there are also options for formatting lists and applying (but not redefining) the default styles for titles, headings and subheadings. This particular view also changes, depending on what content you are editing. For example, if you’ve tapped a table and then open the Inspector, you’ll see related options here.

Media Browser

The Media Browser functions similar to the desktop version, showing photos and videos that have been synced to the iPad via iTunes. Unfortunately, none of my TV shows or movies were accessible through here, even the ones that aren’t restricted with iTunes DRM.

Options for tables, charts and shapes are included as well, allowing a user to select from a wide variety of default looks, then allowing them to use the Inspector to further fine tune them. Manipulating objects is very user friendly by just tapping and interacting as you would be naturally inclined to do. Tap two fingers on an object, pause and rotate your fingers to rotate an object. It’s simple.

Fine Tuning

Document Setup mode allows you to format your document with custom dimensions simply by tapping a margin and dragging it. You can also set watermark images as well as format the header or footer of your document. Unfortunately, documents are limited to a size of either US Letter (8.5 x 11) or A4 (8.27 x 11.69). There were no apparent options for adjusting the orientation to landscape.

Selecting text works the same as it does on Pages for the desktop, except you’re using finger taps instead of mouse clicks. Double tapping a word will select it while triple tapping will select the entire paragraph. In the pop-up menu, you have your usual options for copying the content as well as the option to copy the style if you wish to copy and paste formatting styles between areas. There is also an option to define the word you’ve selected.

Other options include a traditional spell checker which functions just like the desktop counterpart by underlining the misspelled word, allowing a user to tap and see a suggested replacement.

Syncing Files with Pages

Contrary to original rumors that suggested the iPad would mount a folder and allow for easy syncing of documents, you have to sync specific documents to the iPad through iTunes. Undoubtedly Apple realizes that this process is quite cumbersome and hopefully future iterations of iTunes or iPad software will make this process easier.

Pages documents that you receive through Mail on the iPad or browsed via iWork.com can be opened, saved and edited within Pages. Conversely, documents created in Pages can be exported and sent via Mail or uploaded to iWork.com in addition to being synced back through iTunes.

The Downside

Pages on the iPad is a great application, but it’s not without its share of missing features and limitations. Unfortunately, Pages is limited to a rather small collection of typefaces. While there’s still enough to create content that is unique, the lack of support for adding your own typefaces means Pages won’t let you easily move any document from your Mac and see the exact same thing on your iPad. In fact, you’ll get document warnings if you try and open a file that includes a typeface that your iPad is missing. This is an issue that Apple needs to address before people really begin to consider the iPad as “the laptop replacement.”

Additionally, more advanced features of Pages are missing. Here’s a quick list of some of the features that aren’t present.

• Inserting Table of Contents & Footnotes
• Inserting Section or Layout Breaks
• Inserting Merge Fields
• Tracking Changes
• Saving as Templates
• Adjusting Styles
• Adjusting Type (Tracking, Ligatures, Baseline, Capitalization)
• Printing
• Document Statistics (Word Count, Number of Pages, Page Location)

Pages is a very functional app but for those who really wanted it to replace the desktop version, you’ll be desiring a more featured packed update from Apple. Originally I’d planned to use the mobile version to put the finishing touches on documents (if I’m on the go) but it looks like the best workflow is to create your documents on the iPad and apply finishing touches when you are back on a Mac.

One last little bit to note about this application, and everyone is mixed on this, but typing on the iPad keyboard, even in landscape mode is still awkward. Personally, I’m comfortable with the full size keyboard layout on my Mac and so I find myself aiming for certain keys that just aren’t there. I strongly recommend investing in the bluetooth keyboard if you’re planning to use Pages or any of the other iWork apps on the iPad.

Check out our gallery of Pages below. Have you used Pages for the iPad? What are your thoughts?

Related TechUniversity Screencasts: Pages 101 and Word to Pages

The specs themselves aren’t all that suspect, and in fact could be quite representative of what the actual hardware will look like when it is eventually released, though it’s not quite as impressive as video. But there are a couple odd usages of terms and some specs that seem outdated, which alone could just mean the document itself is rather old, but taken with the other oddities seem much more suspect.

The hardware details of the tablet read more like an entry-level MacBook than an upgraded iPod touch, and include a 2.26GHz Intel Core 2 Duo processor and support for up to 8GB of RAM, with 2GB built-in to the base configuration. There’s also a 120GB 4200 RPM SATA HDD, which strikes me as a particularly odd choice for what is presumably meant to be a thin and light portable device.

Other hardware niceties include two USB 2.0 ports, an SD card slot, built-in speakers and mic and a combined digital/headphone out and line in like that found on the newest MacBook Pros. The screen is listed as 7.1 inches and boasts the same oleophobic coating found on the iPhone 3GS.

But here’s where it gets weird. In addition to the built-in iSight (not weird), there’s a built-in projector listed too (very weird). And the Airport Extreme is said to be based on the 802.11n draft specification, when we all know that specification was finalized in September. Also, no mention is made of 3G connectivity, something which has been making the rounds recently.

Maybe most interesting of all, and possibly most damning, is the news that the new tablet will run “Mac OS X Clouded Leopard,” a modified version of Snow Leopard designed specifically for the platform that uses widgets and can download and run App Store software. Also, this is minor, but there’s a missing period at the end of one of the bullet points on the document describing “Clouded Leopard,” and in another one the words “Up” and “to” aren’t separated by a space. Could just be bad proofing or the document is an early draft, but it’s enough to raise my suspicion level.

What are your thoughts? Do you think Apple will go this way with its new wonder device, or stick to more of a iPod touch/iPhone hardware format?

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Of all the file syncing solutions available, one of the most popular is Dropbox. As one of the solutions that is also cross-platform compatible, many Mac users have embraced Dropbox as a more reliable and robust solution than other alternatives, like MobileMe’s iDisk. Diehard Dropbox users can now rejoice as the Dropbox team is at it once again with the release of a native iPhone app, allowing users to access their dropbox on the go.

For a while, Dropbox has provided users with an iPhone-optimized web site for accessing their contents on the go, but that left many users desiring more. Even with 3G speeds, web browsing through Mobile Safari is not as fast as an application that can read/write to its own resources and sync with a server.

Native App, Native Features

With a native application, the Dropbox team has managed to provide full access to your dropbox contents as well as several interesting iPhone-specific features.

One of these is the ability to take photos or video directly within the application (or use existing content on your device) and have those photos synced to your dropbox automatically. Dropbox then gives users quick access to generate an email with an appropriate link to view the content and share it with others.

The application itself is very usable and functions like most other native apps. As expected, you can delete items from your dropbox just as you would an email (swipe to delete). To prevent users from experiencing lag (as would have happened with a web app), the application caches a copy of the directory structure once you’ve viewed it at least once. (This later is re-synced if changes occur elsewhere.)

Typical application file types that are supported on the iPhone (images, PDFs, Keynotes, Pages documents, Word documents, etc.) are all supported within the application. Word documents even support copy and paste! If you have video files that are of a supported type (QuickTime and the like), they will also stream from your Dropbox. For those who love sharing content, just like the aforementioned photos, a mail icon in the lower left corner allows users to generate emails for any content stored on their dropbox.

Dropbox also supports a “Favorites” feature which allows you to sync your favorite files directly to your iPhone, even further speeding up response time. To favorite a file, simply tap the star icon at the bottom of the screen when viewing the file.

A Few Shortcomings

One little complaint that I have is that Dropbox uses its own picture browser. As such, when I load an image, I’m unable to pinch to zoom like what happens when browsing photos elsewhere on my phone. Support for the accelerometer is present, though, as rotating my phone allows the photo to reorient itself. I’m assuming this is just a bug and something the Dropbox team will work out in a future update.

Another interesting piece that is missing is the fact that Dropbox supports Growl on its desktop version. Though it may be annoying, some users may be wishing for push notifications for any updates to their dropbox. Again, as this is an initial release, this is something that could come in a later update.

Dropbox is a free download from the App Store but does require a valid Dropbox account. Users can sign up for a free Dropbox account (limited to 2GB), and there are paid options for greater storage (50GB or 100GB). As someone who has used Dropbox for over a year now, it’s a very robust solution for file syncing and in my tests, a lot more stable than MobileMe’s iDisk. If you’ve used Dropbox or the new Dropbox app and have thoughts on the matter, tell us your experience!

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Microsoft recently announced its plans for Office 2010 — although the scant details make me think this was really just a “No, no, don’t go use the Exchange features in Snow Leopard; we’ve got you covered” move. Which begs the question: Does Apple still need Office for the Mac, like they did 12 years ago?

No, of course not. They have iWork and online services like Google Docs and Zoho. But I need it.

I can imagine myself staying in Apple’s Romper Room, only using iWork and iLife, only as long as I never, ever need to exchange files or collaborate with another person. Like it or not, Office and especially the .doc file structure has become the industry standard. The better I can adhere to that standard, without jumping through a ton of hoops, the easier my life is. Sure, I can print to PDF, but that’s hard to collaborate from.

That’s not to say I’m a slave to Microsoft. For simple layout I use Pages; Numbers is an acceptable spreadsheet; and Keynote is a totally kicking presentation program. When I write fiction, I use Scrivener. For my work at TheAppleBlog, I can use any sort of text editor I want. However, when I need to exchange files with other people — especially if I want them to make in-line comments or changes — I will default to the Office suite for the sake of simplicity, even for complicated files transfer without any noticeable issues between the PC and Mac versions of Word.

As much as I love hearing about Apple’s plans, and its commitment to OS X at keynotes, as a frequent user of Microsoft Office, in many ways I look forward to the affirmation that Office for the Mac’s development isn’t lagging too far behind its PC counterpart.

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Windows users have long had the ability to create a new document for any application they have installed from the desktop with a simple right-click. Many switchers probably miss that capability, and I must admit that I never understood the need for it on the Mac — until I actually started using it.

Document Palette, a free application from Cold Pizza Software, gives Windows switchers and long-time Mac OS X users searching for yet another way to save time, the ability to create new documents in the Finder with a quick keyboard shortcut.

Creating a new document from the Document Palette bezel

Document Palette runs in the background and is invoked by hitting Command + Control + Option + N. Doing so brings up a semi-opaque bezel (much like the built-in Application Switcher) containing document icons from which you can choose to create new documents. By default, a plain text, rich text and HTML file are available, but you can add your own document types simply by dragging a document into the Document Palette application list window.

Adding application documents & shortcuts

What makes this a really handy app is that all documents created are copies of the original document you drag in the Document Palette app list. This allows you to essentially create a starting template for any type of document.

You can also assign a keyboard shortcut for each specific type of app document which you can use once you invoke the Document Palette bezel window.

This is one of those features I wish Apple had built into OS X, and I’m sure one many Windows switchers are left scratching their head looking for. Document Palette is free, and requires Mac OS X 10.3 or later — great news for those who haven’t upgraded to Leopard yet!

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A little while ago, QuickOffice ($19.99, iTunes link) brought Word document editing to the iPhone. This week, however, QuickOffice officially loses its corner on that market with the introduction of Documents to Go ($4.99, iTunes link) by Dataviz, a seasoned contender.

The iPhone may not be my device of choice when it comes to doing significant edits to text documents, but in times of duress, it might be the quickest, most convenient, or even the only option available, so I like to have the capability. Let’s see which of these two apps will earn a place of honor on my springboard.

User Interface

Full-featured word processing on an iPhone might not make for a very pretty experience no matter how you slice it, but there are definitely ways to make it more or less pleasurable, depending on your UI choices. It’s a challenging task, taking the ribbon and/or menu bar of a full-featured desktop app and trying to somehow incorporate the same features into a mobile app interface.

Both Documents to Go and QuickOffice try to tackle the problem in much the same way: Store features in a menu bar across the bottom using expandable icons that open up to reveal more functions. While both apps use this feature, they both do so in a very different way, and you will probably vastly prefer one over the other, depending on your personal taste.

Documents to Go editing interface

QuickOffice editing interface

As for me, I like the implementation found in Documents to Go. The main difference between the two is a multipage menu bar that you can scroll by swiping left or right. It means that more features are available to you in fewer steps. There are three pages worth of menu bar items for word editing, including document info, bulleting and numbering. QuickOffice offers far fewer functions from its own bottom menu bar, although both include a very necessary document search function.

Some might prefer QuickOffice’s full-text menu list items, but I like the icons used by Documents to Go. They may be a little harder to grasp at first, but the space they save is well worth the learning curve.

Features

In both cases, most of the features are spot on in terms of what you’d expect from a mobile word editor. You won’t get table editing/creation capabilities, but you will get font and paragraph formatting, list creation, and copy and paste. Interestingly, neither takes advantage of the newly built-in copy/paste functions of OS 3.0.

QuickOffice loses out to Documents to Go by not allowing you to create numbered lists, only bulleted. But it does offer some macro-level features that definitely trump Dataviz’s offering. For one, it has MobileMe iDisk integration baked in, so that all you have to do is enter your credentials and you’re off. Another incredibly useful feature is the ability to email documents you create to anyone from right within the app. Documents to Go doesn’t even have an export to mail function.

Documents to Go does have the ability to sync with a desktop client they offer for free, and to save directly to the desktop should you so desire, as long as you have a network connection. I tend to prefer not having to install any client software on my Mac, though.

Usability

In terms of actual editing mechanics for individual documents, Documents to Go beats QuickOffice on usability. The interface is nicer, you have more control at your finger tips, and the keyboard button is more conveniently located. It’s also just much more pleasant to look at, in my opinion, which can be a big plus if you’re stuck staring at a small screen for any length of time.

With overall usability, though, QuickOffice takes the cake. Being able to share docs so easily via email and iDisk is a huge bonus, and loads easier than using Documents to Go’s desktop client sync.

Verdict

I actually had a hard time picking a winner in this rumble. For the purposes of this comparison, I was only looking at document editing, so I didn’t take into consideration the fact that Documents to Go can’t yet handle Excel file editing. That’s supposed to be on its way in a future update, though.

What I did look at was price. There’s a big difference between the two apps in that regard. QuickOffice is $19.99, and even QuickWord is $12.99. Documents to Go, on the other hand, is only $4.99 ($9.99 for a version with exchange support), and will eventually include Excel editing for no extra charge. That’s a quarter of the price of QuickOffice.

Given that the primary reason I’d even want to have a Word document editor on my iPhone in the first place is for quick edits at the request of a client or employer, and that I don’t use Microsoft Exchange-based email, I decided that the ability to share via email trumps any advantage Documents to Go has with pricing and usability. If future updates introduce Mail integration, consider my verdict officially reversed, but for now, I have to give this one to QuickOffice.

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5 – Last.fm [Free]

This one is sure to provoke cries of “What about Pandora?”, “Pandora FTW”, etc. The sad fact is that Pandora doesn’t work here in Canada. The site now only supports U.S. users, so we’re out of luck. But we still have Last.fm, and despite the fact that some claim its recommendation engine isn’t nearly as effective, it works well enough that I can plug it in and forget it for an entire day of work, and still be guaranteed a short list of artists to look up, too.

4 – Movies [Free]

Ever since its acquisition by Flixster, this app quickly rose to prominence as my absolute favorite movie app, beating out both OneTap Movies and Showtimes. Movies isn’t buggy, works quickly, recognizes and supports online purchasing at Canadian theatres, and best of all, displays Rotten Tomatoes ratings ever since a recent update. I was concerned this feature would never make it into a Flixster owned app, but they’ve added it, perhaps aware that their own ratings are largely meaningless.

3 – Beejive IM [$12.99]

I still feel a little bruised from having paid $15 for something that really should, at this point, be natively offered in any smartphone. IM is a major means of communication, and a device that claims to be the ultimate communicator should support it, regardless of which protocol I want to use. Still, if I consider how often I use it, and how many headaches I’m saved because it stays logged in and doesn’t have any of the horrible bugs that plague Mobile Chat, it was well worth the hefty price tag. Plus it’s on sale for $12.99 right now.

2 – Remember The Milk [Free (with Pro RTM Account)]

It was a while before I decided to go with the renewable RTM Pro subscription over the Things software purchase. The deciding factor: since RTM is web-based, I can access it anywhere without the app, even if my iPhone is out of juice or, heaven forbid, lost. Plus I like RTM’s interface, fields, look and feel, and I can use it on Windows machines, since that still occasionally happens.

1 – Tweetie [$2.99]

Up until recently, this spot would’ve been split between two separate apps, and this would’ve been a top six instead of a top five. I used to use Twitterific for basic Twitter functionality, and Summizer for Twitter search and trend mapping. That was before our own Olly Farshi took an in-depth look at all the Twitter clients available for the iPhone and I realized that I could have my cake and eat it too with Tweetie. Before they updated their GUI with the “Simple” theme, I used it, but I didn’t altogether enjoy it. Now, though, I’m pleased as punch.

So there you have it, my Top 5 for the year. As you might’ve noticed, no games appeared on this list. That’s because any game I’ve ever played has been a temporary distraction, at best. Even the most addictive puzzle game only catches my attention for a few weeks. No, the real killer apps for the iPhone in my book are the ones that make my job easier, or help me enjoy my pastimes more fully.

What about you? What apps make your year-end cut?

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Having done quite a bit of traveling for our move from Pennsylvania to Washington state, I was inundated with advertisements for ways to keep business cards, documents and travel receipts electronically organized. Unfortunately, none of these products worked on the Mac. In my quest to get organized and also to prepare for tax time I searched for an equivalent all-Mac solution and here’s the combination that has worked best for me.

Step One: The Hardware

I debated for quite a while on whether I should buy a new scanner since I already own a decent multi-function device. I suspect that many readers do as well and, while I cannot say that a special scanner is absolutely required, I do need to point out that receipts can be tricksy little items. There are no fixed/standard sizes and you never know when or where you will need to turn them or other paper items into digital documents. With that in mind I sought out an inexpensive, compact, Mac-friendly device with TWAIN support and settled on the Pentax DSmobile 600:

Pentax DSmobile 600 Scanner

While Mac support was a key factor, I wanted something that was highly portable (it comes with a travel bag) and that did not require external power – the Dsmobile 600 is powered solely through USB (cord provided). I deemed TWAIN support critical since I wanted to ensure compatibility with existing software and I hoped that my receipt-organizing solution would support this standard as well. I bookmarked the Pentax (I did not want to spend $115-135USD on it before finding the key element in my quest) and pressed on.

Step Two: The Software

While a specialized software package was not absolutely necessary – one could use a manual solution composed of a well-crafted Numbers spreadsheet, organized directories and decent file naming conventions – the goal was to make this task easy. Since my receipts were already somewhat disorganized, introducing more manual tasks into a new process would doom it from the start.

After an exhaustive search trough Google, Version Tracker, MacUpdate and many forums (including our fine forum) I settled on a $39.95 program called ReceiptWallet, developed by Scott Gruby.

The most basic description of ReceiptWallet is that it is a document organizer & repository similar to Papers in that it can store almost anything you throw at it. This makes it great for user manuals or other items you just do not wish to transcribe. While it can store everything, the true power of ReceiptWallet lies in the ability to import, interpret, itemize, report on and export financial data associated with receipts. After playing around with the demo version, I was confident enough in the software to warrant the purchase of the Pentax (it turns out that the model I chose is also one recommended by the developer – always a good thing) and a license for ReceiptWallet and started organizing my paper mess.

Working With Receipts & Documents

When you first start the program you create a new “library” that is either used for organizing documents or receipts. Each library type presents unique fields with which to categorize entries. Receipts have an associated merchant, amount, method of payment and potentially itemized entries whereas documents have titles, categories, URLs and other taxonomy elements. Fields are completely customizable in any library you create, but I suspect most users will settle on the defaults provided by the author.

ReceiptWallet Main Window

My main goal was to manage receipts so I began with a receipt library and started scanning any merchant slip I could scrounge. The software does an admirable job when attempting to discern the date and amount of the purchase. It is no easy task since every receipt is different and the condition that some where in was far from optimal. After taking a guess, the program allows you to make corrections, itemize any detail you wish to capture and tag the entry with a note. Again, you can add more fields to accommodate any level of detail required (e.g. department number, employee number, etc) and all this captured data is available via built-in reports and can be exported in a formate that most spreadsheet and financial programs can read.

Adding a receipt

Not Limited To Scanning

Organizing paper receipts was my primary goal but it turn out that that task is only part of the story. Much of what I/we purchase today is either delivered electronically or at least has a receipt which is delivered on-screen or e-mail. While OS X provides a handy “Save PDF to Web Receipts Folder” option in the Print dialog, ReceiptWallet lets you take this one step further and lets you create Droplets for each library as well as ReceiptWallet itself. Rather than hunt around in e-mail or use Spotlight to find old receipts or even license keys you can put those documents/elements right into an organized database with full searching & reporting capabilities, all by just “printing” them! The software would be worth it for just that feature alone. Imagine having all those Amazon, Apple Store, eBay & PayPal records immediately accessible or never having to submit a replacement request for a lost license key. Remember, though, that the software is not limited to receipts. You can save any HTML page or any document from any program as PDF and store it directly in an organized document library within ReceiptWallet.

Integrating It Into Your Personal Workflow & Mindset

ReceiptWallet doesn’t come with a magic wand that will turn you into an well-organized life form. You will need to find the best way to integrate it into your daily/weekly workflow. That’s easy for electronic documents and receipts but requires a bit of discipline at first when dealing with those bits of paper you quickly tuck away into bags or pockets each week. I suggest using a physical drop box where you place any receipt from any purchase during the week and then designate some small period of time during the week to process the data from the past seven days. That way you have a focused task for brief period time that is long enough to mentally allocate without considering it a distraction (which would probably be the case if you performed the task daily).

The title of this post includes the word “budget” and ReceiptWallet can be a powerful tool when it comes to helping develop and stay on a budget (which is one of the best ways to get started managing your finances). If you are diligent in scanning, importing & itemizing your expenditures, then you will know just how much you are spending on, say, groceries in general or even specific items and use that to change behavior (if necessary). You’ll know and have a record of anything that you can deduct from your health spending account (if you have one). You’ll even get a good picture of what you spend each week on eating out (this can be a real eye opener). You can use all this data to develop a baseline of what you think you should be spending and then use it to keep yourself honest. I guarantee you’ll save enough in one year to pay for the cost of the scanner and software if you use it to create and stick to a budget.

One final feature that I’ll mention (there are more facets to the software than I’ve touched on) is that the IRS (for those in the US) will also accept scanned receipts as evidence during audits, and ReceiptWallet makes it simple to keep solid backups of all your key data in the event the government comes-a-knockin’ at your door.

If you’ve been using ReceiptWallet for a while or have come across another solution for organizing your receipt and document mess, please drop a note in the comments if only to help the next pilgrim in search of the best means to getting his/her life in order.

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