Comments on: Keep your paper documents as organised as your iLife

By: shredding Houston

shredding Houston — Fri, 24 Sep 2010 12:13:17 +0000

Even if you the most updated document software, if you do not organize even your back up files – then you will have difficult time looking for the files that you need. The same goes with paper documents. This is why we need to alter our disorganized working habits, if we have them, and try to keep track of everything that goes on with work or at home. A stress-free working environment tends to be more productive.

By: Janet B

Janet B — Fri, 29 Jan 2010 18:19:53 +0000

It looks like some of the issues you are encountering when you file could be solved by using software to keep track of your files. You can try The Paper Tiger Filling system to help you better keep track of your files. Give it a try! We are BBB A-Rated business and are always looking for ways to help people file!

By: Janet B

Janet B — Thu, 17 Dec 2009 19:45:49 +0000

It looks like some of these issues you are encountering when your file could be solved by using software to keep track of your files. You can try The Paper Tiger Filing System to help you better keep track of your files. Give it a try! We are a BBB A-Rated business and are always looking for ways to help people file!

By: 30 Apps to Run your Business By - The Apple Blog

30 Apps to Run your Business By - The Apple Blog — Tue, 21 Aug 2007 15:02:53 +0000

[...] – Yep (formally known as Kip, and covered here) is an application for organizing your documents. I use it religiously to digitize and organize [...]

By: greg

greg — Wed, 14 Feb 2007 15:08:35 +0000

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By: gaby

gaby — Tue, 06 Feb 2007 13:00:46 +0000

there is an old adage that you get what you pay for. i tried kip and it was unwieldy, buggy and very non intuitive. i suggest
trying free demos of yojimbo or circus ponies notebook. i use the latter and havent looked back.

By: meish dot org » links for 2006-07-29

meish dot org » links for 2006-07-29 — Fri, 05 Jan 2007 12:06:40 +0000

[...] Keep your paper documents as organised as your iLife – The Apple Blog (tags: mac organization productivity paper pdf) [...]

By: man at work

man at work — Sat, 09 Dec 2006 08:46:29 +0000

easy make money…

Good reading! Makes my boring days at work work more pleasurable.. well.. I’m always bleating about something. Have a nice day!…

By: Keith Mason

Keith Mason — Sun, 29 Oct 2006 09:02:43 +0000

FYI, KIP is now called YEP and is available at http://www.yepthat.com/

By: Peter

Peter — Wed, 30 Aug 2006 13:17:32 +0000

Did you know that iTunes (yes iTunes) can store and catalogue PDFs? This feature was quietly added to support the U2 iPod and associated PDFs. It works. Perhaps you might want to organise your PDFs around playlists? Well, perhaps not.

By: Blogpotato » Archiv » NAS fürs Home Office

Blogpotato » Archiv » NAS fürs Home Office — Wed, 09 Aug 2006 10:00:56 +0000

[...] Ich könnte jetzt den mini noch zusätzlich verdrahten, aber zum bringt das unweigerlich Löcher in den Wänden mit sich (oder Kabel quer über den Boden) und vor allem erhöht es die Ausfallsicherheit des Ganzen nicht. Für eine vernünftige Datenhaltung sind also beide Platten denkbar ungeeignet. Vor kurzem bin ich darüber hinaus auch noch über einen interessanten Artikel gestoßen, wie man mit dem Mac Herr der Papierberge wird, die sich bei mir immer unweigerlich ansammeln und die Ordner, in denen man sie aufbewahrt, in kürzester Zeit überquellen lassen. Vom Platzbedarf des ganzen Ordnerkrams mal ganz zu schweigen. [...]

By: Eduo

Eduo — Mon, 31 Jul 2006 14:48:55 +0000

The only thing that’s missing, from where I’m standing, is indeed having a plug-in to have them searchable by Spotlight or quicksilver. Other than that I don’t think OCR is really necessary (I’d have it only for searches). As this is supposed to be in your computer the same as a filing cabinet or a suitcase would be for your papers, receipts, etc.

If you need to re-edit scanned papers then this is definitively NOT the organizer tool for you. You can use a plain scanner OCR for that.

Having said that, having a way to redirect to an OCR package (if there was a worthwhile one for mac, at least) could be done easily through applescript events internally by the app (click on OCR, have a separate program do the OCR and then link the text to the document).

I also would vote for some kind of hierarchical file listing. Lists and smart lists are a good start, at least.

Couple Kip with an autolaunch desktop scanner (the ones where you feed the paper, and it pulls it, automatically launches the software and scans it in with a popup waiting for more documents or tagging-naming window) and you have the perfect tool for backing up mail receipts and I’m sold.

I also wanted to thank the suggestion of using knox to encrypt the files. Something not all may think of (and that kip could easily integrate, by the way)

By: Enrico

Enrico — Mon, 31 Jul 2006 13:50:08 +0000

@Keith: Acrobat professional already does OCR… If you take the PDF/OCR/spotlight approach the only thing you’ll miss is a good itunes-like filebrowser… maybe pathfinder could do the job…

By: Keith Mason

Keith Mason — Mon, 31 Jul 2006 13:01:47 +0000

Yes we are. I wish kip did embed it’s tags and info into the file itself, not its own database. However, it doesn’t…. but as it is stored in a text file, there must be a geeky way of getting it out, some kind of script.

The thing does it for me with kip is the workflow you use to get the docs in the system in the first place. It’s so simple it makes me want to do it, not leave them hanging around the house, which is half the battle personally.

Plus, all the docs are stored as pdf’s, so you could definitely run them through some OCR software later to get the text embedded into them. This would make them searchable, although without kip’s tags.

The ideal solution would be for to kip to gain OCR integration, and embed its tags into the file’s spotlight headers. kip developers, I hope you are listening, there seems to be demand here!

By: Mike

Mike — Mon, 31 Jul 2006 12:35:35 +0000

Aren’t we missing something here? I realize that Kip is a little neato because it is geared towards getting your documents from paper to digital with as little interference as possible –and the .Mac sync is wicked! But the obvious problem is the separate DB metadata which is only useful to and from within Kip.

Why not add searchable/usable metadata that Spotlight can use?

Scan the document to PDF (or an image, I suppose) and then edit it and add your own metadata (OCR would be best but you’ll likely not be able to get something capable for free)? If you had to scan to image, you could insert that into a word processing document and add meta as text and then save to PDF.

Yes, it’d be more work but wouldn’t it also be more useful?

By: Abhijit Hiremagalur » Blog Archive » Links for 2006-07-31

Abhijit Hiremagalur » Blog Archive » Links for 2006-07-31 — Mon, 31 Jul 2006 12:19:33 +0000

[...] 3 – Keep your paper documents as organised as your iLife – The Apple Blog (tags: gtd osx software productivity) [...]