Yet contractors and part-timers can hang on the peripheries of a team’s core if they’re not carefully integrated — and that can mean lost opportunities for skills exchange, collaboration and contribution.
It stands to reason that the better you get to know your temporary and part-time workers, the more you’ll gain from working with them. Of course, in some countries, such as the U.S., the legalities of contractor treatment can make deeper integration of temporary team members a minefield.
So how can you ensure your team makes the most of contractor and part-time relationships?
Your organizational and team culture will affect the way in which contractors are accepted. Culture can actually discourage contractor contributions, so it’s crucial that you’re conscious of cultural issues that might support or undermine the team-contractor relationship.
- Try to induct contractors effectively, so they understand the roles and responsibilities of their colleagues.
- Introduce contractors to those they’ll work with, and those they will be physically located near.
- Announce new contractors before they arrive: Send an email or message to your team to let it know the person’s name, project, task and contract duration.
- Invite staff members across your broader organization to introduce themselves if they encounter the contractor or part-time staff member, as a basic professional courtesy as well as an essential ingredient of a friendly company culture.
Review Your Team’s Work Style
Does the way your team operates support contractors and part-timers? Does it allow you to make the most of their contributions?
You may need to revise processes or approaches to allow these team members to make their best contributions, perhaps scheduling team or progress meetings to fit part-time work agreements, or requiring contractors working on specific tasks to report back to the team on their progress. This can help the contractor or part-timer stay on track, as well as help other team members understand where these individuals’ contributions fit in.
If your organization’s work documentation and processes are complex and formalized, or jargon-heavy, you may have difficulty getting those team members to adopt them. After all, since their time with your organization is limited, they won’t want to struggle with grasping and applying complex processes. So if you require contractors as well as permanent staff to use those processes (for reasons of regulatory compliance, for example), make sure those people understand the processes’ importance and relevance, as well as how to use them. You could also consider paying them for the time spent familiarizing themselves with complex processes.
Simplify Tools and Systems
If it’s not immediately clear to contractors and part-timers which systems you use for what — and why — you might find yourself dealing with unnecessary confusion, frustration and stress. Especially in the case of part-timers, who may be working only occasionally on documents or systems with other full-time team members, work can easily be misplaced, overwritten or simply inaccessible when it’s needed.
Make sure it’s clear which tool or system is used for what purpose, and provide that information in a centralized location so that those who aren’t working with those systems every day are able to refresh their memories whenever they need to.
As you choose the tools and systems your team will use to collaborate with contract and part-time team members, don’t neglect to consider security issues. You may not want to provide contractors with access to data related to any projects other than the one they’re working on, for example, and you probably want to revoke that access when their contracts end.
Also remember that using widely-available tools wherever you can may reduce the learning curve (and time cost) faced by contractors trying to make valuable, often specialized, short-term contributions. The more proprietary, purpose-built tools you use, the more time and money you’ll spend educating contractors to use them.
Finally, remember that the tax and employment law regarding contractors may affect your ability to integrate such workers. In general, firms that exercise too much control over a worker may run the risk that the contractor will be recharacterized as an employee. These legal issues need to be balanced against making contractors part of the firm’s culture.
Teams that have a friendly culture, simple processes, and appropriate, practical toolsets are best positioned to make the most of contractor and part-time worker engagements. If you’ve found other factors to influence the value of these relationships, we’d love to hear them.