Yesterday, Google announced that Gmail users who use IMAP (instead of POP) can now synchronize notes created and edited on the iPhone with Gmail. Naturally, my first question was what about Google Apps (firstname.lastname@example.org) and Google Sync (Exchange) users? Turns out it is indeed possible.
Google Apps is easy. If you use IMAP on your iPhone then you just need to turn on Notes. Go to Settings, “Mail, Contacts, Calendars,” select your account, and flip the switch on Notes (see the screenshot below).
Unfortunately, Google Sync users have a couple of extra (counter-intuitive) steps. You already have an Exchange account on your iPhone where you can switch on and off Mail, Contacts, and Calendars. Notes is not an option. You must set up a new IMAP account with your Google Sync credentials and GMail’s IMAP settings:
Incoming Mail Server: imap.gmail.com
Outgoing Mail Server: smtp.gmail.com
Turn off Mail since you already have email set up with Exchange. Turn on Notes (see the screenshot below).
Now, when you use the Notes app to create a note on your iPhone it will appear in your GMail account with the label “Notes.” To access it you must search for “label:notes” or click on your Notes label in the sidebar. Unfortunately, you cannot create notes from your computer by sending yourself an email and then labeling it with “Notes” which makes this a one-way solution. I recommend using Google Tasks or Simplenote if you want the ability to create and edit notes from multiple devices.