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Summary:

Much of our communication and documentation is still conducted via a paper trail. Not only does this leave piles of paper to manage, there’s the economic cost of all of that ink and paper and, importantly, there’s also an environmental cost involved with printing that we all bear as a society.

Despite the friction-free transmission of documents that the web has brought us, and with the ubiquity of PDF files, the rise of e-book readers and perhaps an Apple iPad, we’re still a long way from the utopian vision of a paperless office.

Printing is still an important part of every web worker’s workflow, and though it’s quite arcane, much of our communication and documentation is still conducted via a paper trail. Not only does this leave piles of paper to manage, there’s the economic cost of all of that ink and paper and, importantly, there’s also an environmental cost involved with printing that we all bear as a society.

In a recent issue of Wired UK, Thomas Counsell from the University of Cambridge’s Institute for Manufacturing speculated that up to two percent of greenhouse gases are a result of paper consumption, largely driven by the production and disposal of new and used printed paper.

Counsell’s research is focused on technologies that use a combination of ultrasound and chemical solvents to remove toner from printed documents, enabling paper to reused. Though Counsell’s research is still very much in the labs and somewhat fantastical, there are alternatives, available today, that can help us make environmental and financial judgments about the paper and ink that we use.

The Paper-Less Alliance‘s web site not only provides handy advice on how to reduce paper consumption, but also provides free software, in collaboration with PaperCut, to help individuals and companies visualize their paper consumption in terms of a carbon footprint, trees, energy use and financial impact.

GreenPrint offers an inexpensive software solution that adds a new printer profile to Macs and PCs. As documents are sent to the “virtual” GreenPrint printer, they’re analyzed, and attention is drawn to wasteful or unnecessary areas, which users can then choose to remove from the final printout.

For example, many documents often have a page with just a few words or lines on the last page; GreenPrint automates the discovery of such inefficiencies.

Adobe’s Tools for Sustainable Design are yet to be released, but were previewed by Adobe’s CTO, Kevin Lynch last Spring at ETech 2009. Lynch demonstrated some great demos, including:

  • optimizing a box pattern to use less paper
  • tools that show the toxicity and chemical impact of various ink colors
  • embedded guidelines from organizations such as Greenpeace
  • calculating the number of trees or soy plants required for a print job
  • suggesting digital rather than hard copy outputs

More recently, designer Matthew Robinson conducted a somewhat unscientific project entitled “Measuring Type,” which explored how much ink commonly utilized typefaces tended to use. Robinson discovered that Garamond had the highest ink efficiency.

Though I tend not to print much anyway, preferring the flexibility of digital documents, these four initiatives have forced me to understand the true cost of printing and show that software can help us make value judgments about environmental issues.

A year ago we saw controversy and ridicule around one researcher’s carbon calculation of a Google search, yet our various applications and tools still aren’t doing a great job of reporting their environmental impact to users. As we see software emerge to help us understand the environmental impact of printing, I hope we’ll start to see other categories of software and hardware reveal their environmental impact and cost.

Coincidentally, the Daily Beast just published a great article on the advantages and disadvantages of going paper-free, entitled “My Paperless Life.”

Are you mindful of the environmental impact of your printing? Which strategies do you employ to reduce waste?

  1. There is also an economic and environmental cost for the paperless office as well. Energy is used to create data, store it, transfer it, and view it. Data has a carbon footprint . . . and that foot is not as dainty as some might suspect.

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  2. Hey Frank – yes, you’re absolutely correct. This is why (as I wrote) I think software and services need to report their carbon footprint or other agreed impacts in a comprehensible way.

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  3. I have been reading a lot of journal articles lately. Since I get them as PDFs (instead of the photocopies from my grad school days), I was quite pleased to discover that the Preview app in MacOS X has markup features now. I can highlight sections and add notes in the margin and find them right in the document next time I read it.

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  4. Thanks Tricia – the kind of annotation you described is incredibly important to wire right into the fabric of an operating system… Apple’s inclusion of that in Preview is great, but it’s sad to see the same thinking didn’t make it as far as iPad’s iBooks store!

    By the way, I should point out the demos presented by Adobe’s Kevin Lynch were features that Adobe’s exploring, but without firm plans for rolling them out.

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  5. LOL…here’s another solution for all that extra paper; turn all your office documents into toilet paper! (http://www.good.is/post/white-goat-recycler-office-paper-to-toilet-paper)

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  6. [...] and mailing them. The USPS probably hates me for that statement, but they’ll get over it. Thomas Counsell from the University of Cambridge’s Institute for Manufacturing recently speculated that paper [...]

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  7. [...] talk about the environment [...]

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  8. Hi Imran,

    I remembered a very interesting story when I read this.

    I spoke to an IT manager for a large company with many offices all over my country a few months ago, and he told me about how he had come into the company with a vision – to remove all of their printers entirely.

    Of course he had been ridiculed and so on – but he persisted.

    And now, in his company, they have one (yes, 1) printer in total. Everything was PDF, and the only things they printed were legal documents that they HAD to print for legal reasons.

    I was deeply impressed by what he had done, just thought I’d share it.

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  9. Very interesting article, and I’m sorry for being late to read it,but felt compelled to comment. I think part of the environmental issues facing companies regarding printing is the application of what exactly should be printed. For many large companies, the idea of moving to a near-paperless work-flow means educating employees on the technology used to accomplish this. For many people, using Adobe Acrobat’s Commenting tools is totally incongruous to the methods they’ve been employing all their lives; for most that is simply a red pen for corrections.

    Therefore, many companies print many revisions of certain documents before settling in on one finalized document. I successfully got my last company to start utilizing InCopy for editing documents to cut down on unnecessary printing. Fortunately, it also cut down on paper cost as well since the final version was simply sent to an outside vendor.

    This work-flow was only achieved because the company was small so the investment for software and education of employees was relatively small. I can only imagine what it would take for larger companies with hundreds if not thousands of employees worked there, and each needed some sort of training just to change the way they’ve always done it.

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  10. hey yo …§???
    whell well., i just wanna say that i’d never seen sutch a thing like this befor in my lifetime & i wanna see more if u don’t mined hit me with the news time to time ok
    my best wishes to you all bey !

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