Microsoft Office OneNote 2007 seems to have the best reputation out of the apps in the Microsoft Office family, due to its elegant simplicity and usability. While you might be happy with OneNote 2007 out of the box, a number of add-ons, called OneNote Power Toys, add new functionality to the program.
Here is a sampling of some of the OneNote 2007 Power Toys — made by Microsoft and third parties — that I’ve found useful during my time as a OneNote user:
Send to OneNote: I like to use OneNote 2007 as a repository for research information. I have come to rely on this Power Toy to shuttle documents into OneNote by clicking on a file in My Documents, choosing “Send To”, and then selecting “OneNote 2007″ as the destination.
Send to OneNote from Outlook: I’ve been using this Microsoft-developed Power Toy since OneNote 2003. It’s the perfect tool for archiving emails to OneNote 2007. You can access it from Outlook 2007′s message ribbon. This Power Toy is one of my favorites because I like to save important emails in my OneNote notebooks.
Send to OneNote from Internet Explorer: While I admit I was one of the first to upgrade to IE 8, I only use it for testing purposes or when I have to access microsoft.com. Installing this Power Toy adds a Send to OneNote option on the Internet Explorer Tools menu. Go to a Web page, and then choose Send to OneNote from the Tools menu, and the Web page appears in the Unfiled Notes section of OneNote 2007. I’ve gotten away from clipping Web pages into OneNote after discovering delicious but still find it useful for things like saving ecommerce site receipts.
Export Outlook Notes to OneNote: Prior to the launch of OneNote, many of my project notes, article ideas, thoughts and other random synapse misfirings resided in Outlook Notes. I recommend this Power Toy if you want to make the jump from Outlook Notes to OneNote 2007 nirvana.
Clip to OneNote from Mozilla Firefox. While the Firefox extensions available for sending a Web page to OneNote aren’t Power Toys, they serve the same role as the Send to OneNote from Internet Explorer Power Toy. Unfortunately, some of the Firefox to OneNote extensions (for example, the Firefox OneNote extension) available are not yet updated for Firefox 3.5 The Firefox Add-ons site has two options for clipping Web pages and sending them to OneNote. Send/Clip to OneNote is marked for older Firefox versions and Clip to OneNote, which is marked experimental but works well. Note that you have to specify the path to OneNote for the Clip to OneNote extension to work. Here is a sampling of the extension’s output into OneNote:
Even if you are having fun with OneNote 2007 out of the box, these Power Toys can help better integrate OneNote for information intake from your most used desktop applications, making you a more productive and even happier OneNote 2007 user.
What power toys do you use to make OneNote more productive?