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Summary:

I firmly believe that any to-do or task management system will fail if creating tasks is too difficult. For me, the key is getting them out of my stream of consciousness and into a system that I trust, where I know they’ll be when need them, […]

Toodledo - LogoI firmly believe that any to-do or task management system will fail if creating tasks is too difficult. For me, the key is getting them out of my stream of consciousness and into a system that I trust, where I know they’ll be when need them, as quickly as possible.

One of the things I’ve always appreciated about my task manager of choice, Toodledo, is the ubiquity of its data entry points. I can enter tasks by email, through a handy Firefox extension, through Twitter, Jott, and more. So I was jazzed to see the availability of a new gadget for Gmail that lets me enter and monitor my tasks right from my email provider of choice.

Given that the majority of my tasks originate from email, I’ve always really appreciated that I could forward messages directly to a special Toodledo address and have it create a task for me automatically.

But as good as that system is, it can be a bit clunky. I have to clean up subject lines and info and then remember all the syntax required to have it sorted and completed fully and properly. I’ve longed for an easy way to create tasks right from within Gmail. Basically, I’ve been jealous of Remember The Milk users, who have had a Gmail gadget for some time.

Toodledo Gmail GadgetThe new Toodledo Gmail gadget mirrors the company’s slim widget interface available for iGoogle and mobile users. While not as feature-rich as the normal, full interface, it so far has been very useful. Not only does it allow me to quickly create tasks on the fly, but it also allows me to monitor and change the status of my tasks based on feedback from others. Because I spend so much time in Gmail, having direct access to my to-do items has proven indispensable.

The Gmail gadget is available for free to all Toodledo/Gmail users. You can get more details on their Google Gadgets Page. Be sure to to enable the Gmail Navbar drag-and-drop labs feature, which allows you to reorder the items on your Gmail sidebar, to get your tasks right up at the top.

How well does your task manager get along with Gmail? If your task manager doesn’t integrate with Gmail, or if you don’t use Gmail at all, what other systems have you come up with?

  1. [...] make take a look at this post called “Toodledo Brings Tasks To Your Gmail“which explains in detail as to how Toodledo now manages to integrate its tasks function with [...]

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  2. [...] The gadget can’t, unfortunately, directly create new tasks out of the emails you’re running through—that remains a unique feature of Google’s own Gmail Labs task manager. But if you’re used to Toodledo’s creation system, or Google’s tasks tool is a bit too simplistic for your needs, this new gadget should fit right into your work flow. Free to use, requires a free Toodledo account to use in the sidebar. Hit the link below for installation instructions. Toodledo :: Google Gadgets [via Web Worker Daily] [...]

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  3. [...] :: Google Gadgets [via Web Worker Daily] Tagged:gadgetsgmailtask [...]

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  4. [...] The gadget can’t, unfortunately, directly create new tasks out of the emails you’re running through—that remains a unique feature of Google’s own Gmail Labs task manager. But if you’re used to Toodledo’s creation system, or Google’s tasks tool is a bit too simplistic for your needs, this new gadget should fit right into your work flow. Free to use, requires a free Toodledo account to use in the sidebar. Hit the link below for installation instructions. Toodledo :: Google Gadgets [via Web Worker Daily] [...]

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  5. [...] Webworker Sitio Web: ToodleDo para Gmail Tags: correo-electronico, email, gestor, gmail, tareas, toodledo [...]

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  6. Michael Carter Friday, July 3, 2009

    I might be missing something here, but the Tasks feature in Google provides the all important function of being able to create Tasks from received emails (and automatically links back to that email conversation, even as it grows); plus it allows the creation of separate lists such as To Do’s (Next Actions), Projects, Someday/Maybe (or whatever GTD or other terminology you use for your lists). Whilst the Tasks feature in Google is most definitely simple–in the extreme–the more I use it, the more I realise that simplicity (and email integration) is its strength. It too (not surprisingly) has an iGoogle gadget. For me, I don’t see the need to use a separate To Do/Tasks app when it’s now built in (though still in ‘Labs’ stage) to Gmail. The improvements in the Contacts functions in Gmail have now reached a point where I have decided I no longer need to use Highrise as my CRM (as much as I love its UI), because Gmail does all that it does (plus has Calendar and a host of other apps available). If you’re a Firefox user, install the Xoopit add-on and it turns Gmail into a quasi Document Management System as well. Just amazing.

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  7. @Michael,

    Thanks for your comments about the Gmail tasks. While they are indeed improving they still haven’t matured quite enough for me to replace Toodledo. There is still quite a bit of functionality I rely on that isn’t yet present.

    SB

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  8. But my gosh what an *ugly* application. I just signed up and instantly closed the browser. Terrible.

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  9. Hate to brag but Nozbe had a GMail gadget just when the LABS gadgets launched. (November 5, 2008 to be precise).

    It’s similar to the iNozbe interface and the Mac Dashboard Gadget we have:

    Nozbe in Google Mail – Add your iNozbe gadget to your Gmail account!

    Just to let you know RTM and Nozbe had this way before Toodledo :-)

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