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Summary:

I love Gmail. With it I can flag emails and sort my mail into folders, have multiple email accounts forwarded to one Gmail account, and it has great calendar and map integration. I have my email with me wherever I go: I can check it on […]

I love Gmail. With it I can flag emails and sort my mail into folders, have multiple email accounts forwarded to one Gmail account, and it has great calendar and map integration. I have my email with me wherever I go: I can check it on my iPhone, on my MacBook Air, or on a friend’s computer. I also have elaborate auto filtering and tagging systems set up to make sure all my client emails stay sorted. Oh, did I mention offline mode? I can have all my emails downloaded to my computer so I can see them even when I am not online.

Recently I discovered a new Labs feature that makes me love Gmail even more: the “Send & Archive” button.

I rely on email as my main line of communication with my clients, and I have a whole system worked out. I use my inbox like a to-do list. Clients email me tasks, and as I complete them, I move the message out of my inbox. Whatever remains in my inbox are the tasks that I need to complete; the goal is to have an empty inbox.

My old method was to reply to emails and then manually move them out of  my inbox with the “Archive” button, a laborious two-step process. That was until I discovered the “Send & Archive” button! Now I just click one button to send my response and archive the email out of my inbox.

To enable “Send & Archive”:

  1. Click on the “labs” beaker
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  2. Scroll down to the “Send & Archive” feature and click the “Enable” radio button2009-05-01_1949
  3. Click “Save Changes”

Now when you compose messages you will have a fancy “Send & Archive” button seated very nicely right next to your now-archaic “Send” button.

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I hope this method helps keep you organized. As a freelancer, I am often juggling multiple projects and like to make my life as simple and streamlined as possible.

What Labs features do you use to streamline Gmail?

  1. That is some good information on gmail.

    Thanks!

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  2. I love this feature.

    I have to be careful about replying and archiving things with a follow up task before I add it to my to do list though – once it leaves my inbox it’s gone for sure.

    SB

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  3. I would love to have a “send and delete”

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  4. [...] Streamline Your Gmail With the “Send & Archive” Button [...]

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  5. [...] another Labs feature that shaves time off processing email is Send & Archive, which Jenny wrote about previously. With it enabled, you’ll see another button (”Send & Archive”) next to the [...]

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  6. Just started using gmail. Do you know if there is a way to Flag emails for follow up. We were using Lotus Notes (horrible) but I was able to flag an email for follow up on a certain date and then it would email me on that date and tell me to follow up. That way it wasn’t in my inbox and I didn’t have to worry about it. Does Gmail have anything like this? I’m totally floundering!

    Any help would be great!

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  7. [...] more deleting emails because I’d run out of space!). And it consistently receives neat little tweaks to keep it ahead of the [...]

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