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Summary:

The key to successful document collaboration, as far as I’ve been able to gather in my many attempts, is making sure that the process is as simple as is absolutely possible. People only seem able or willing to work together on text projects if it takes […]

doingtextlogoThe key to successful document collaboration, as far as I’ve been able to gather in my many attempts, is making sure that the process is as simple as is absolutely possible. People only seem able or willing to work together on text projects if it takes only marginally more effort than not collaborating at all. A newly open-to-the-public web app called doingText, which Mike Gunderloy took a brief look at when it was in closed beta, might be the best and simplest method yet, even beating TextFlow‘s latest web-based tool.

They’ve since added some features, ironed out some kinks, and set up a multi-tiered pricing plan that offers something for everyone, including a basic free version that will probably be enough for most individuals. I wanted to run it through its paces now that it’s been officially released, and see if it really was as hassle-free as advertised.

Things started well. I didn’t even need to set up an account to begin, though I chose to in order review all of doingText’s features. Sign-up was simple, too, and they didn’t ask for any unnecessary information like my phone number or street address. You can also use your OpenID to register, and apparently doingText supports Gravatars, because mine showed up on my dashboard page once I’d completed registration.

picture-32When I say “dashboard,” I use the term loosely, because doingText’s interface isn’t really complex enough to deserve that title. All you really get is a text box and an “Edit Profile” button. Pasting text from any source into the box on the right will get you started. doingText automatically formats and divides the text into boxes based on its existing formatting. The source document I used was an .rtfd file I originally created in Bean. I was pleasantly surprised to find that doingText recognized line breaks and new paragraphs automatically, so I didn’t have to rework the text at all before collaboration could begin.

picture-52Each paragraph becomes a new “block” in doingText’s editor, and hovering over one brings up an options panel on the right that allows you to make changes to, or alter the color of, each. You can also add comments to explain the changes you’ve made to the work’s original author or your co-editors. The options panel also tells you which version of the document you’re working on, so you can easily keep track of changes across iterations.

picture-62You can share your document via a randomly generated unique URL, or by embedding specially-generated code in your own web site. You can also add specific individuals as co-editors, or set a password to limit access to your document even more. Every discussion (doingText’s term for an active document) has a revision history which you can access to quickly see what’s been done and by whom. Finally, you can download the work as a .txt or .pdf file at any time. A built-in messaging system allows you to communicate with other doingText users, even if you’re not currently collaborating on anything with them.

It’s not all roses, though, and there are still some bugs to iron out. When I tried to use doingText’s search function, which supposedly looks at your discussions, I couldn’t get it to return results, either using terms in the document’s title or its body. And there’s no way to hide the “Upgrade” reminder on your dashboard, which I find mildly annoying.

doingText is quick, easy, simple and clean. People can’t complain about having to register or learn or install new software to collaborate in your documents, since registration isn’t required (even by a document creator) and there’s virtually nothing to learn or install. doingText is the best thing I’ve come across for working with other writers and editors quickly on the fly, and the free version suits my simple needs quite nicely.

Have you used doingText? What did you think?

  1. I have never used this feature, but I know that Google Docs also offers collaboration capabilities. I wonder how they compare to doingText. Also, while doingText looks nice, I wonder if more people won’t opt to just go with Google since they are a known brand.

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  2. @Heather Google Docs is good for collaboration in the sense that you can share your documents with others, but it doesn’t have this level of sophistication in terms of tracking changes, commenting, etc. I would say that if you’re doing collaborative editing (on a book manuscript, for example) then doingText would be much more useful.

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  3. Thanks very much for the review. We love to read your delighted words.

    A note on the search. Right now it has 2 functions. When logged in, it provides you your own discussions through autocompletion. The search results then show all suitable public discussions, since you can also use the search when not logged in. But, of course, we take your hint and check on it.

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  4. we’ll remove the upgrade plan link shortly. instead we’ll notify you to upgrade when you have maxed out your current plan.

    the search is a bit confusing now as it currently searches only published documents and not your own – we are working on changing that.

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  5. Those interested in document collaboration tools may want to check out Redliner (www.redliner.com). It offers many of the features mentioned above along with a single view of everyone’s proposed changes.

    Its workflow alerts are a nice bonus because they help keep the collaborative process moving to completion.

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  6. [...] Also on the document collaboration front, doingText has steadily grown into a robust, hosted platform. It’s available in a version for $5 a month, and you can share documents via randomly [...]

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  7. [...] Also on the document collaboration front, doingText has steadily grown into a robust, hosted platform. It’s available in a version for $5 a month, and you can share documents via randomly generated, [...]

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