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Summary:

In general, I am meetings-averse. Most of the time I find them of questionable value, with attendee lists that defy logical explanation, and a frequency which is almost never merited. They are also frustratingly difficult to schedule at a time that suits all of the attendees. […]

wiglogoIn general, I am meetings-averse. Most of the time I find them of questionable value, with attendee lists that defy logical explanation, and a frequency which is almost never merited. They are also frustratingly difficult to schedule at a time that suits all of the attendees. Accordingly, anything that makes the business of meetings easier, and less of a hassle to organize, is a useful tool in my book. When is Good, a new, simple scheduling web app designed to take some of the calendar-fumbling out of planning a meeting, definitely fits that description.

picture-1Part of the beauty of When is Good is its absolute simplicity. At no point do you have to even register for an account, which is great because I’ve registered for so many sites that I lost track of them long ago. In fact, at this point, lack of registration alone is a feature I look for in a web app. On the other hand, if you are the registering type, you can create an account to track your events and meetings history.

picture-2All you really need to do to access When is Good’s main functionality is click the “Get Started” button on the web site’s homepage. From there, you’ll be taken to a default calendar with the next 21 days displayed, with each day broken down into 1-hour blocks  from 6 AM to 8 PM. All of this is customizable, including the number of days displayed, as well as which times and which days of the week are shown. For those of us working with multiple timezones, you can check the “Use timezones” box, and everyone can work in their own local time.

Once the grid is set up to your liking, you simply click on times that you would like to schedule the event, type in a name for the event in the field designated for that purpose, and click “Create Event.” Write down or copy the code displayed on the next page, and then you’ll be given a link that you can send to people you want to attend. They can then mark which of the times you’ve selected is good for them. You can opt to be notified of responses by email, or just periodically visit the public link provided  to see what time invitees are choosing.

picture-3You can also edit the event using another customized URL provided by the site. And, if you’re feeling really fancy, When is Good offers the ability to sync your event with an iCal file or URL. Not a bad list of features for a free service that requires no sign-up or sharing of personal information.

Obviously, this service is better for smaller events, since it could quickly become unwieldy with a long list of invitees, but there’s not limit to the type of event to which it could apply. A business meeting, a meeting with clients, teleconference, sales call, promotional event, tweetup or party would all benefit from When is Good’s help, and best of all, if your invitees can use email and a browser, they can use this app.

Have any good tips for scheduling meetings? Share them in the comments!

  1. I am also very meeting averse. Somehow they seem like the most unproductive part of any day. Yet, they are a necessary evil.

    I know this seems obvious but the best strategy I have found is to schedule the next meeting as the first item of business during the current meeting.

    By doing this, everyone is in the same room, holding their calendars, no one has skipped out early, and because they have agreed to the next date – they have no excuses for not attending.

    Obviously, this only works for ongoing meetings. None the less, sometimes the simpliest solutions are the best.

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  2. A lame copy of http://www.doodle.ch (2006).

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  3. [...] is Good: Spend Less Time Scheduling, More Time Meeting When is Good: Spend Less Time Scheduling, More Time Meeting: [...]

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  4. this is a great tool. sadly, i tried to use it once and people in my office were completely flummoxed. my requests went ignored until i took the time to explain.

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  5. [...] MeetingMade stand out from the options we’ve previously covered here on WebWorkerDaily (like WhenIsGood and TimeBridge) is that it has a nice, easy to use interface for participants to select the times [...]

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  6. [...] MeetingMade stand out from the options we’ve previously covered here on WebWorkerDaily (like WhenIsGood and TimeBridge) is that it has a nice, easy to use interface for participants to select the times [...]

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  7. [...] meeting scheduling tools that we’ve covered here on WWD. Good options to try are TimeBridge, When Is Good and [...]

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  8. [...] Comments We’ve covered a lot of scheduling software here on WWD. For example, I wrote about When Is Good, a lightweight solution that offered very basic, very easy to access scheduling for busy folks, and [...]

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