My life is busy (and yes, if you’re wondering, it is all about me), and frequently I tend to rip or download music without taking the time to apply ratings to it. Since ratings are one of the best methods for determining the usefulness of your playlists, neglecting to add that information to your tracks can really handicap the power iTunes offers.
Some pondering of the issue (and a putrid burning smell) led me to come up with a Do It Yourself kind of solution that everyone can institute without spending anything more than a little time. If this sounds like something useful to you, feel free to follow along at home.
First, what kind of information do we want to leverage? For my purposes, there are three scenarios that I like to use to properly keep up with my iTunes library. The resulting Smart Playlists look as follows.
In this case, I’ve added music within the last n amount of time which has yet to be given any rating.
Might Like This
Here I’m reminding myself of recently added music that I may want to rate highly, based on the play count.
Still 5 Stars?
We have all added a song to iTunes at one point, thinking it was the greatest song ever and rated it an enthusiastic 5 stars. Some time later, we may have gotten tired of that song, or just moved on to a new, more refined taste in music. This set of songs have been in the library for a while and have 5 star ratings applied.
Using these smart playlists, we can fairly successfully identify music that most likely needs some attention in the ratings department. In fact, we could marry the Rate Me and Might Like This playlists to give us an even more targeted selection of tracks. For me it’s more complete to use the two lists separately from one another.
On the Still 5 Stars playlist, since it’s pulling randomly from the library, I prefer to mark the songs I’ve reviewed so they don’t repeatedly come up in the randomized playlist. To do this, I’m adding ‘automator’ to the comment category, as it’s sort of a ‘taggable’ field.
If the above seems too manual for your tastes, let’s use Automator to do the work for us. (Otto is the name of the robot on the Automator icon, just in case you didn’t know.) Downloading this file will give you a starting point in Automator that looks like the screenshot below. This workflow file will locate songs in your iTunes library that have been played more than 4 times in the past 2 months. Once it has done so, it applies a 4 star rating and adds the tag ‘automator’ to the comments of each song file affected (for easier review later, if you like). Tweak the parameters as best fits your listening and rating practices.
So now we have some smart playlists and an also an auto-rating workflow — what to do now? Well let’s handle the workflow first.
From the ‘File’ menu, choose ‘Save as Plug-in’. On the next save dialog screen, name it something helpful, like Auto-Rate and then from the drop down menu, choose iCal Alarm. Switching to iCal, you’ll find a new Automator calendar has been created, and you can schedule your Auto-Rate to run on some recurring basis such as every month. Now you can sit back and let your Mac do the music ratings for you!
Ok, now for the playlists. I wrestled with Automator for a while to try to make a useful solution for popping them up as reminders. Nothing worked to my liking. So I fell back on simply scheduling a regularly recurring item in iCal with a double alarm which pops the name of the event as an on screen message and also opens iTunes. It’s not perfect, but it does get it in front of you.
The smart playlist solutions still rely on you to do the legwork, they’re only pulling the relevant songs for your review. The Auto-Rate solution takes your personal time investment out of the equation and does the work for you, which is sort of brilliant. But while the parameters you choose to automatically apply should be right most of the time, there will still be some that you disagree with. A semi-regular spot check can help keep this reigned-in. With this in mind, it might be a good idea to institute one more smart playlist – one that pulls 4 star songs with the comment “automator.”
These practices aren’t going to solve world hunger, or bring the economy back (immediately at least), but they should help you get a better handle on your iTunes music library. At least if you’re as poor at keeping up with it as I tend to be.