If you’re like me, you spend more time in Microsoft Word than any other software application. Those hours really add up, as I’ve mentioned before, and that’s why it’s good to constantly collect tips on how to be more efficient in Word. In this post, I’ll round up several good ones.
Save ‘Em All. If you, as I do, often have a lot of Word documents open at the same time, it helps to know how to save them all at once. To quickly save all open documents, hold down the Shift key and go to Word’s File menu. The usual Save menu choice will show up as Save All.
Repeat Your Formats. If you want to apply formats for a given paragraph or document to a new paragraph or document, hit Ctrl+Shift+C to copy, select the text you want to apply the formatting to, then hit Ctrl+Shift+V. This can save a great deal of time when editing documents that have multiple types of formats repeating themselves.
Move Paragraphs Around Quickly. Hit CTRL+E, CTRL+L, or CTRL+R to center, left-align or right-align a paragraph. I often use this just to eyball how paragraphs might look when in a different order.
Deja Vu. When you take a break, and you want to have your cursor sitting right where you left it in an editing session, you don’t have to leave your document open. Instead, close it and when you reopen it to resume editing, hit Shift+F5 to take your cursor back to precisely where you were.
Undo Again. Many Word users are familiar with using Ctrl + Z to undo the last change that was made to a document, but did you know you can serially undo the last several changes you made? Just keep hitting Ctrl + Z to do so.
Fast Select. You can select all text between the current location of your cursor and the end of the current paragraph by hitting Ctrl + Shift and the down arrow.
Do you know of any good tips or tools for Microsoft Word?