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Summary:

Long-time telecommuter Pete Johnson offers some great tips for holding a web meeting, which he sums up like this: Distribute a numbered agenda before the meeting that clearly defines why each person’s attendance is necessary and follow it during the proceedings. It’s too easy for people […]

Long-time telecommuter Pete Johnson offers some great tips for holding a web meeting, which he sums up like this:

  • Distribute a numbered agenda before the meeting that clearly defines why each person’s attendance is necessary and follow it during the proceedings. It’s too easy for people to be distracted if they don’t have a good reason to be there.
  • Without body language and facial expressions to help you interrupt long-winded people, put a system in place for making sure everyone gets a chance to speak.
  • Be clear about your desktop sharing connection logistics before the meeting starts so you don’t burn valuable time synchronizing everyone once the meeting has started.
  • Don’t share your entire desktop if you can at all avoid it and be conscious of color differences or lags that your participants might be experiencing as you go through your presentation.
  • Be a good participant by being engaged in the conversation, making use of IM to alert the facilitator when you do need to focus your energies elsewhere or to have side conversations about the topic at hand.

Go check out the full article on InfoQ to learn more about how you can make sure your web-based meetings with remote colleagues and associates are productive and worthwhile.

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  1. Thanks for the shout-out, Anne. I’m sure others have some great tips as well. I’d love to hear about them in the comments here or over at InfoQ.

    Pete Johnson
    HP.com Chief Architect
    Personal blog: http://nerdguru.net

  2. Don’t count on VOIP alone. At least not yet. It works, but not enough to base your business on. Always use a TeleConference call with your WebConference when available as the audio will be clearer, and without lag.

    Anthony Russo
    Conferencing Consultant
    Great America Networks Conferencing
    arusso@ganconference.com
    http://www.ganconference.com
    Phone: 312-432-5377
    Fax: 312-492-2577
    Skype: anth.russo

  3. in prepping for meetings, we’ve become very aware that both within our company and customer base, not everyone is running on the same operating system. to ensure everyone who needs to present is viewable to everyone else in the meeting, we’ve switched our web conference service to Yugma (https://www.yugma.com). they’re the only product out there that we’ve found to be presenter friendly to both windows and macs. they say that linux presentation is close to come out to make the product fully cross-platform. this is exciting and encouraging for companies everywhere!

  4. Business Hacks mobile edition Friday, December 14, 2007

    [...] Any suggestions to add? Come on, help out your fellow remote-meeting drones. The Comments await you. [via Web Worker Daily] [...]

  5. @will – Great point about cross OS needs. I don’t personally have to deal with that, but I can see how that would be a big problem. Thanks for bringing it up.

    Pete Johnson
    HP.com Chief Architect
    Personal blog: http://nerdguru.net

  6. Based Conferencing Web » Blog Archive » How to Have a Great Web Meeting Tuesday, December 25, 2007

    [...] How to Have a Great Web Meeting Long-time telecommuter Pete Johnson offers some great tips for holding a web meeting, which he sums up like this: Distribute a numbered agenda before the meeting that clearly defines why each person’s attendance is necessary and follow it during the proceedings. It’s too easy for people … [...]

  7. Based Conferencing Web » Blog Archive » Comment on How to Have a Great Web Meeting by Based Conferencing … Tuesday, December 25, 2007

    [...] Original post by Based Conferencing Web » Blog Archive » How to Have a Great Web Meeting [...]

  8. Hi,

    Here is another new online meeting website which is totally FREE to use.

    http://www.BuddyMeeting.com

    Simple and easy to use and all the regular features are available like any other commercial website.

    Please review and add your feedback for others to make use of it.

    Thank you.

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