1. Regarding #4, put a folder in list view and choose View>Options and then select the comments checkbox. Perhaps not as fast as a search but if you’ve got a folder with hundreds or thousands of files you can sort files by the comments column and quickly see a list of all those that have nothing. Then use Quicksilver or Automator to take care of those that are commentless. That’s the way I did it.

  2. Re #8 – I already have the Spotlight module and Extra Scripts installed, and can right arrow into my tag list from File Tags (Catalog), but can’t right arrow on again into the file listings per tag. ie. there’s something else required besides the Spotlight Module and Extra Scripts to match your setup.

    Thanks for the screencast, by the way – I’ve been tagging this way since the File Tagging Module first appeared, but still picked up some great pointers.

  3. A few other thoughts that may or may not make sense for those just starting out. I used my folders as cues for my spotlight comments. I had a folder called scrapbook with various sub folders that related to areas of interest/research. Example, a folder “ecology” in which existed folders such as climate change, peak oil, gardening. Before moving any files I took a look at all my folders and thought about what I had. Then developed a pretty straight forward naming convention. To use the above example those items were tagged as ecology_climatechange or ecology_peakoil. Developing a commonsense approach to tagging that reflects the folder hierarchy you’ve been using eases the transition and serves as a reinforcement.

    One other thought that will help remind you to transition to Spotlight after the tagging. Keep a Spotlight search window open at all times. It will remind you to search rather than browse. If you command-space to the menu bar spotlight that’s fine the results will update in your already open Spotlight window once you hit return. You can initiate a search in either place but the point is to have that window open at all times. Also, set up Smart Folders in the sidebar of your Finder because these will also help remind you to use Spotlight-based searching.

    One last point that is probably pretty obvious but I’ll mention it anyway. If you’re a web developer don’t even bother to move files out of their folders… too many of these files share the same name such as index.html… such a system would be a disaster. I tag mine with the project name but leave them in their client/project folders all of which live in a “Current Projects” folder. The end result is I can still do a Spotlight search on a project or client and get relevant files, ical events/todos, contacts, email, etc. but the files are safely tucked away in their own folders.

  4. After rooting about in the Catalog a bit, it looks like you need Internal Objects checked under Quicksilver to right arrow past the tag and onto its files.

    (That’s what I love about Quicksilver – three years of using it, and I’m still finding mysterious boxes to check that I’ve never noticed before!)

  5. Is it possible to tag individual emails?

    By the way, seems to me that the leap to tagging is not so very big. You can still keep the documents in folders, and just call on them via their tags. Having a tag system doesn’t mean you have to abandon order inside the documents folder.

    Thanks for all your work on these screencasts. Quicksilver really is amazing. I look a lot of procuctivity software options and end up thinking, “I can do that with Quicksilver.” Your screencasts are a huge help.

  6. ptc, yes, possible to tag emails with the very excellent mailtags plugin for apple mail. attach projects, keywords, notes, and create ical todos/events right from a particular email.

  7. Grant (divigation) Tuesday, February 20, 2007

    Re#4 the way to go about searching for files would be through a script where in you use

    $mdfind “kMDItemFinderComment == ‘*'”

    This will return all files that are tagged. I imagine there is a way to have a shell script or an applescript that lists a directories contents, then lists those that are tagged, compares the two and returns the list of those that are not tagged. That shouldn’t be too difficult, for someone with better scripting ability than I.

  8. Looks like Denny’s got me covered here – thanks!!

    And Jack, glad you found that setting. I would’ve gotten there sooner or later…

    There’s just so much to Quicksilver, that it gets hard to distinguish what is doing what.

  9. denny, good call on MailTags. It’s almost as vital to my existence as Quicksilver. I have yet to see a way of incorporating MailTags with Quicksilver. Does anyone know of a method? This would perfect life and bring the universe to a state of balance.

  10. i am having a huge metadata issue. My metadata was not transferred when i upgraded to a macbook from an g4 ibook. I know this has to do with it saved to a different database altogether — .spotlightV1 file? I tried to reconstitute but am having a diffcult time. I hate to reinput all the tags! Any help?

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